Bid Management Specialist

Job Description

What are we looking for: Graduates/Post-Graduates with 4 to 6 years of experience in Bid management/Pre-sales for the Govt tenders/Projects. Domain, preferably working with Consulting Services provider (IT Services Provider). Graduate in Science/ Computers or MCA preferred Should have hands-on experience with E-procurement portals like GeM, EPP, NIC etc Working experience with IT technologies like Java, Digital signatures (DSC), Two factor authentication (2FA) would be good to have. Should be able to work in complex/matrix environment. Role Overview: As a Senior Consultant/Deputy Manager You will be responsible for identifying and strategizing bid opportunities, ensuring compliance with procurement regulations, and managing registrations on e-procurement portals. Coordinates with internal teams and government helpdesks, drafts compelling proposals, and attends pre-bid meetings for firsthand insights. Monitors bid performance, conducts market research, and facilitates smooth transitions from bid to project execution. Key Responsibilities: Bid Strategy and Planning: Identify potential bid opportunities. Determine which bids to pursue based on company goals and resources. Establish timelines, objectives, and resource allocation for each bid. Coordination with the respective Helpdesk teams of the State Govt. in resolution of the issues and concerns while accessing the State Portals/ e-procurement websites Bid Preparation and Management: Hands-on Experience in drafting synopsis of the RFP Hands-on Experience in registration on various state portals/ e-procurement websites such as GeM/ World Bank/ ADB/ Multi-Lateral Funding Agencies Coordinate with various teams (sales, marketing, technical, finance, etc.) to gather necessary information and ensure a cohesive bid. Ability to maneuver across multiple RFP tools. Hands on experience on the tools and the features available. Research and write compelling bid proposals: Willing to attend the pre-bid meetings physically/ virtually along with business teams to gain experience and first-hand information. Coordination with the internal stakeholders for approvals from support teams/ functions for submission and post submission Ensure compliance with client requirements and tender specifications. Address risks and demonstrate risk mitigation strategies within the bid. Communication and Collaboration: Maintain effective communication with clients, stakeholders, and internal teams throughout the bid lifecycle. Respond to client questions and queries. Performance Monitoring and Improvement: Monitor and report on bid performance against key performance indicators (KPIs). Identify areas for improvement in the bid process. Market Research and Analysis: Research market trends, competitor strategies, and client needs. Stay informed about industrys best practices. Sound Knowledge of the various Govt. Orders/ Rules/ Guidance/ Manuals/ ATC such as CVC, GEM, MeitY, GFR and Procurement along with the States Finance/ Procurement Laws Post-Bid Activities: Brief the bid management team after a successful bid. Manage the transition from bid to project delivery