AtkinsR alis Ireland is seeking a Proposal Coordinator to join our busy team. The ideal candidate will have bid preparation experience, and a background in the engineering / construction sector while not essential would be an advantage.
The role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.
The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.
We re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.
Key ingredients of the role & Specific skills required
Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.
Proposal Preparation
- Portal Management , (download of tender documents and amendments; upload tender clarifications; circulate all documents, client messages and tender clarification responses to the team)
- Produce and maintain a Bid Management Plan, bid deliverables schedule and calendars for the team to allocate responsibilities / authors and enable the bid team to track key programmed dates and progress
- Lead the response for standard prequalification questions
- Co-ordinate PQQ responses from JV partners (if applicable)
- Graphics co-ordination , (colour schemes; word templates; document covers and dividers; images / photos; graphics / charts / graphs
- Support with creating Storyboard templates
- Update of Bid Approval sheet (if required)
- Input key dates in to bid team diaries , such as Stage gate reviews, Commercial reviews and Quality review sessions
- Organize and administer review material and responses between reviewers and authors
- Staff allocation for Bids
- Lead the prequalification production process on selected opportunities; support the prequalification production process on strategic opportunities.
- Lead the production of CVs
- Lead the production of case studies / evidence scenarios
- Must be having 2 to 10 years of relevant experience.
Submission
- Final formatting of documents
- Proofread / sense check for quality control
- Compliance check (for fonts, page limits, word counts, document names etc.)
- PDF final documents ready for upload
- Lead the upload of submission on the tender portal
- Advise Bid Director, Bid Manager and Proposal Manager of successful upload
- Upload final submission to the Win Work SharePoint site bid library
Client Presentation, Negotiate & Contract, Feedback, Handover
- Support bid feedback process through creating a Lessons Learnt feedback survey for the bid team, collate responses and arrange teleconference with team to discuss feedback. Support drawing out of best practice
- Upload final submission to the Win Work Teams site and exemplar answer library
- Monitor portal (or clients preferred communication method) for any client updates, request for information and bid announcements
- Administer any tender clarifications and responses ensuring timely and complete returns with the Bid Manager and appropriate bid team members
- Administer and organize preparation events and presentation material for post-tender presentations and negotiation sessions
Desired skills, experience and capabilities :
- Promote and demonstrate team values and behaviors in line with the CDT charter
- Excellent verbal and written communication skills
- Relationship building
- Ability to multi-task and manage several projects at once
- Attention to detail
- Collaborative approach
- Time management skills
- Enthusiastic, initiative and the confidence to start things from scratch
- Confident using digital tools and learning new ones
- Promote the use of AtkinsR alis work winning processes and tools
- Instill a culture where others share knowledge, insights and learning
Specific Skills Required :
- A strong communicator with a flexible range of communication styles
- Able to evaluate, monitor and present ideas and data
- Analytical with solid organizational skills, scheduling and prioritizing activities
- A flexible but methodical approach to supporting bids
- Demonstrates flexibility and strong multi-tasking
- Comfortable and effective when working across all levels of an organization
What We Can Offer You:
- Varied, interesting and meaningful work.
- A hybrid working environment with flexibility and great opportunities.
- Opportunities for training and, as the team grows, career progression or sideways moves.
- An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.
Worker Type Employee
Job Type Regular
