Bid Co-ordinator

Key ingredients of the role & Specific skills required

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and

pursuit toolkit, and in compliance with the Service Delivery Process.

Proposal Preparation

Portal Management, (download of tender documents and amendments; upload tender

clarifications; circulate all documents, client messages and tender clarification responses to the

team)

Produce and maintain a Bid Management Plan, bid deliverables schedule and calendars for the

team to allocate responsibilities / authors and enable the bid team to track key programme

dates and progress

Lead the response for standard prequalification questions

Co-ordinate PQQ responses from JV partners (if applicable)

Graphics co-ordination, (colour schemes; word templates; document covers and dividers;

images / photos; graphics / charts / graphs

Support with creating Storyboard templates

Update of Bid Approval sheet (if required)

Input key dates in to bid team diaries, such as Stage gate reviews, Commercial reviews and

Quality review sessions

Organise and administer review material and responses between reviewers and authors

Staff allocation for Bids

Lead the prequalification production process on selected opportunities; support the

prequalification production process on strategic opportunities.

Lead the production of CVs

Lead the production of case studies / evidence scenarios

Submission

Final formatting of documents

Proofread / sense check for quality control

Compliance check (for fonts, page limits, word counts, document names etc.)

PDF final documents ready for upload

Lead the upload of submission on the tender portal

Advise Bid Director, Bid Manager and Proposal Manager of successful upload

Upload final submission to the Win Work SharePoint site bid library

Client Presentation, Negotiate & Contract, Feedback, Handover

Support bid feedback process through creating a Lessons Learnt feedback survey for the bid

team, collate responses and arrange teleconference with team to discuss feedback. Support

drawing out of best practice

Upload final submission to the Win Work Teams site and exemplar answer library

Monitor portal (or clients preferred communication method) for any client updates, request for

information and bid announcements

Administer any tender clarifications and responses ensuring timely and complete returns with

the Bid Manager and appropriate bid team members

Administer and organise preparation events and presentation material for post-tender

presentations and negotiation sessions

Desired skills, experience and capabilities:

? Promote and demonstrate team values and behaviours in line with the CDT charter

? Excellent verbal and written communication skills

? Relationship building

? Ability to multi-task and manage several projects at once

? Attention to detail

? Collaborative approach

? Time management skills

? Enthusiastic, initiative and the confidence to start things from scratch

? Confident using digital tools and learning new ones

? Promote the use of AtkinsRalis work winning processes and tools

? Instil a culture where others share knowledge, insights and learning

Key ingredients of the role & Specific skills required

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and

pursuit toolkit, and in compliance with the Service Delivery Process.

Proposal Preparation

Portal Management, (download of tender documents and amendments; upload tender

clarifications; circulate all documents, client messages and tender clarification responses to the

team)

Produce and maintain a Bid Management Plan, bid deliverables schedule and calendars for the

team to allocate responsibilities / authors and enable the bid team to track key programme

dates and progress

Lead the response for standard prequalification questions

Co-ordinate PQQ responses from JV partners (if applicable)

Graphics co-ordination, (colour schemes; word templates; document covers and dividers;

images / photos; graphics / charts / graphs

Support with creating Storyboard templates

Update of Bid Approval sheet (if required)

Input key dates in to bid team diaries, such as Stage gate reviews, Commercial reviews and

Quality review sessions

Organise and administer review material and responses between reviewers and authors

Staff allocation for Bids

Lead the prequalification production process on selected opportunities; support the

prequalification production process on strategic opportunities.

Lead the production of CVs

Lead the production of case studies / evidence scenarios

Submission

Final formatting of documents

Proofread / sense check for quality control

Compliance check (for fonts, page limits, word counts, document names etc.)

PDF final documents ready for upload

Lead the upload of submission on the tender portal

Advise Bid Director, Bid Manager and Proposal Manager of successful upload

Upload final submission to the Win Work SharePoint site bid library

Client Presentation, Negotiate & Contract, Feedback, Handover

Support bid feedback process through creating a Lessons Learnt feedback survey for the bid

team, collate responses and arrange teleconference with team to discuss feedback. Support

drawing out of best practice

Upload final submission to the Win Work Teams site and exemplar answer library

Monitor portal (or clients preferred communication method) for any client updates, request for

information and bid announcements

Administer any tender clarifications and responses ensuring timely and complete returns with

the Bid Manager and appropriate bid team members

Administer and organise preparation events and presentation material for post-tender

presentations and negotiation sessions

Desired skills, experience and capabilities:

? Promote and demonstrate team values and behaviours in line with the CDT charter

? Excellent verbal and written communication skills

? Relationship building

? Ability to multi-task and manage several projects at once

? Attention to detail

? Collaborative approach

? Time management skills

? Enthusiastic, initiative and the confidence to start things from scratch

? Confident using digital tools and learning new ones

? Promote the use of AtkinsRalis work winning processes and tools

? Instil a culture where others share knowledge, insights and learning

Specific Skills Required:

? A strong communicator with a flexible range of communication styles

? Able to evaluate, monitor and present ideas and data

? Analytical with solid organisational skills, scheduling and prioritising activities

? A flexible but methodical approach to supporting bids

? Demonstrates flexibility and strong multi-tasking

? Comfortable and effective when working across all levels of an organisation

? A strong communicator with a flexible range of communication styles

? Able to evaluate, monitor and present ideas and data

? Analytical with solid organisational skills, scheduling and prioritising activities

? A flexible but methodical approach to supporting bids

? Demonstrates flexibility and strong multi-tasking

? Comfortable and effective when working across all levels of an organisation