The Associate Project Manager (APM) plays a crucial role in coordinating and supporting various medical operating (MedOPEX) activities across multiple countries and regions. This is a project-based role where you'll ensure effective communication, collaboration, and execution of medical plans and initiatives. You'll provide administrative support to Therapeutic Area (TA) workstream leads on a range of pre-defined projects, focusing on operational aspects, timelines, milestones, and project metrics. You'll manage projects from initiation through to completion within the scope provided by stakeholders, who remain responsible for project content. Key Responsibilities The APM will provide administrative support and operational oversight for projects, including: P2P (Procurement to Payment) & Study Contracting Initial project setup & organization : Review and set up tracking mechanisms in Smartsheet and Outlook based on documentation (SOWs, MSAs, emails). Vendor onboarding & financial approval : Confirm vendor setup in Coupa as SHIFT-based, submit requests to SHIFT for finance approval. Contract processing : Submit requests into Coupa for reviews, approvals, and signatures; manage Adobe Sign for signatures. PO issuance : Submit requests into Coupa for PO reviews, approvals, and issuance. Invoice, Budget Tracking & Transfer of Value (TOV) Reporting : Daily tracking of budget and invoice expenses, reviewing invoices against study milestones/SOWs, gathering payment information for US Government reporting. Grants & Donations Initial Grant receipt & setup : Review new Grants for pre-Executive Grant Review Committee (EGRC) meetings, draft Letters of Agreement (LOAs), and submit contracts for signatures via Adobe Sign. Committee Review & PRF Submission : Work with Head of Medical Operations for EGRC meeting preparation and approvals; submit PRFs for Grants into Coupa for processing and payment. Post-Grant Approval & Closeout : Coordinate with Grant requestors for timely reconciliation, TOV reporting, and Grant closeout in iEnvision. HCP Engagement & Contracting Documentation Initial project setup & organization : Review documentation (GRFs, FMVs, Debarment Checks, Tiering requests, CVs, emails) and set up tracking in Smartsheet and Outlook. HCP Information Processing : Process HCP information for Fair Market Value (FMV) creation, confirm SHIFT-based vendor setup in Coupa, process for tiering requests and correct payment amounts via the HCP tiering database, and send to RPS team for Debarment Checks. Contract Coordination : Coordinate with the SBO Contract Management team for HCP Engagement & Contracting Documentation activities. Non-promotional Medical Communication Material Support Material Approval Process : Upload materials into the PromoMats system for medical team approval. Compliance Management : Track expired promotional materials, lead communication with the medical team to ensure compliance, and manage renewal, removal, or destruction of expired materials. PIR Inbox Processing Daily review of the PIR (Promotional Information Request) Inbox for Medical Information Request (MIR) handling and processing. Process MIRs through the GMI Connect Webform portal as needed. Project & Operational Management Compliantly close out each project request within 1CRM and applicable spaces (Smartsheet, 1CRM, Financial tools, etc.). Perform pre-defined key tasks on projects/Medical Events/Internal events to support the team and ensure project progression (e.g., creating/ensuring document completion, platform entry, follow-up with countries/local teams, system movement for vendors/contracts/payments, follow-up on contract/invoice status, drafting emails from templates, formatting documents). Drive project governance meetings with various stakeholders, vendors, logistics, and digital teams, ensuring effective coordination to track and monitor project progress. People, Performance, Process & Stakeholders People : Ensure alignment among team members and stakeholders, frequently communicate, and support team initiatives/objectives, identifying process improvements. Act as a Change Ambassador to support adoption of new ways of working. Performance : Effectively and efficiently manage assigned projects to ensure on-time and, where applicable, on-budget completion. Manage multiple projects in parallel. Process : Develop a strong understanding of medical team workflows and associated deliverables. Drive effective collaboration with stakeholders to understand requirements and propose solutions. Responsible for project planning, execution, and closure on time, within scope, and quality specifications. Use broad knowledge of project management techniques and methods, and discernment to apply the most appropriate techniques. Stakeholders : Build and maintain solid partnerships with assigned internal stakeholders to better develop, coordinate, direct, and facilitate internal work and communications. Ability to work independently to deliver on assigned tasks with ownership and deliver as per requirements. About You Experience: 6+ years of relevant experience in project management, clinical trial budgets/investigator payments, contract management. Familiarity with Independent Medical Education (IME) activities. Soft Skills: Strong interpersonal and influencing skills. Good analytical and communication skills. Change management skills. Collaborative teamwork and adaptability. Technical Skills: Proficiency in MS Office (including Teams, SharePoint, Excel, Word, Outlook). Experience with project management tools such as Smartsheet, Power BI, Coupa . Languages: High proficiency in written and spoken English. Education: B. Pharm, M. Pharm, Pharm D or a Bachelor's or Master's degree in life sciences.