Job
Description
The ideal candidate will possess: Bachelor s degree 2 to 4 years of experience with U.S. immigration. Experience with U.S. business immigration work - non-immigrant/temporary and immigrant/permanent Past experience functioning as an HR/Talent Coordinator Experience with Global Mobility or global Immigration programs, preferably within a consulting or professional services environment or as a paralegal Demonstrated flexibility working in a dynamic and rapidly changing organization Strong English written, listening, and verbal communication skills Highly detailed oriented, data-driven, and customer-focused, with ability to solve problems and develop solutions Ensure firm protocols and policies are followed in the initiation of new immigration matters with external legal counsel Gather required information and documentation to initiate immigration matters with external immigration legal counsel Timely initiate new immigration matters with legal counsel Coordinate with the internal immigration team, external law firm, technology team, HR, Recruitment, employees, and managers in gathering the required information to file immigration-related petitions and cases with the immigration service Provide immigration case processing information to new hires and current hires, as well as Recruiting, HR, and internal stakeholders Update internal and external legal counsel systems with new immigration documentation received from employees and new hires Coordinate exception approval process, ensuring that firm protocols are followed Liaise with legal counsel with employment updates for employees on firm-sponsored visas Monitor reporting on expiration dates for employee work authorization and ensure timely initiation of extensions with legal counsel following the internal approval process Liaise with internal stakeholders and conduct regular reporting to identify updates to employment for employees on firm-sponsored visas to timely notify legal counsel of any proposed changes that would impact immigration Prepare necessary supporting documentation for initiation of immigration matters (e.g., sponsorship letters, promissory notes, etc.) Provide administrative support with the preparation of immigration-related matters including routine letters of employment confirmation, visa appointment instructions, posting notices, routine email communications, etc Provide administrative support with scheduling immigration-related appointments and briefings with internal stakeholders, managers, coaches, employees, HR, and Recruitment Monitor the re-verification of I-9 documents for the firm to ensure compliance and excellence in this area Coordinate Labor Condition Applications (LCA) oriented compliance (i.e., LCA postings and file maintenance requirements) Maintain a positive relationship with third-party vendors, coordinate invoice review and approval process, troubleshoot issues regarding invoicing Track and maintain all VI program activity Prepare and submit requested reporting, as needed, on VI activity Maintain current immigration program materials and web content Cross-train and support other Global Mobility roles U.S. immigration, U.S. business immigration work, Global Mobility, Global Immigration
