Assistant To Chief Operating Officer

Key Responsibilities:

1.

• Manage the COOs calendar, including internal/external meetings, site visits, reviews, and discussions with stakeholders.
• Prioritize and filter communication emails, calls, meeting requests, and submissions.
• Prepare notes, reports, business briefs, and documentation ensuring the COO is meeting-ready at all times.
• Maintain confidentiality and handle all sensitive business information with discretion.
• Maintain strict confidentiality and professionalism in handling sensitive information.

2.

• Monitor sales performance metrics, pipeline progress, upcoming closures, and follow-up requirements.
• Coordinate with Sales, Marketing, CRM, and Projects teams to maintain alignment of information and timelines.
• Assist in preparing sales reports, MIS, dashboards, presentations, proposals, and pitch decks.
• Facilitate and coordinate customer interactions, channel partner engagements, property showcases, and business meetings.

3.

• Conduct research on land parcels, market value, demography, project feasibility, competition, and zoning details.
• Maintain structured databases of land banks, owners, developers, proposal stages, and due diligence records.
• Track and compile enquiries received from

  PAN India

  , ensuring timely follow-ups and status visibility.
• Prepare proposal drafts, comparative studies, deal folders, and land evaluation documentation for management review.
• Coordinate with

  builders, developers, consultants, and landowners

  for information exchange, documentation, and meeting scheduling.

4.

• Schedule, document, and circulate Minutes of Meetings (MOMs) with clear ownership and timelines.
• Maintain task trackers and follow up for timely completion of deliverables.
• Organize and archive business files, agreements, proposals, communication logs and records.

5.

• Plan and coordinate complete travel arrangements, itineraries, stay, and ground logistics for the COO.
• Accompany the COO for events, land visits, business meetings, and external interactions when required.

6.

• Act as a single point of coordination between senior stakeholders, land aggregators, sales teams, and external parties.
• Ensure smooth information flow and clarity in deliverables to support business decision-making.

Required Skills and Experience:

• 2–3 years experience as Executive Assistant/Sales Coordinator/Business Support role in real estate preferred.
• Ability to analyze research data, prepare structured proposals, and maintain high-quality documentation.
• Excellent verbal & written communication skills with strong follow-up discipline.
• Proficient in MS Office (Excel, PowerPoint, Outlook, Word); CRM exposure is an added advantage.
• Strong data management, analytical thinking, and multitasking capabilities.
• Must be detail-focused, deadline-driven, and capable of independent execution.
• Flexibility for travel as per business needs.
• Preference for candidates with

  Southern India work experience

  and

  an engineering academic background

  .