Assistant Purchase Manager

Key Responsibilities:

Operational (Individual Contributor Role):

• Manage

  end-to-end procurement process

  from requirement gathering, RFQ, negotiation, and purchase order release to delivery and payment closure.
• Handle

  key vendors and high-value purchases

  , ensuring quality, timelines, and cost optimization.
• Coordinate with vendors and internal teams for

  delivery follow-ups

  , material tracking, and issue resolution.
• Resolve

  invoice mismatches, payment holds, and GRN-related issues

  in coordination with finance.
• Take ownership of

  critical shortages and urgent material requirements

  , ensuring timely availability through alternate sourcing or escalation handling.
• Review and analyze

  daily and weekly purchase reports/metrics

  to identify bottlenecks and drive improvements.

People & Process Leadership:

• Lead a small

  team of purchase executives

  , providing guidance, training, and performance feedback.
• Allocate workloads effectively and ensure adherence to SLAs and procurement timelines.
• Review team progress on open POs, pending deliveries, and invoice status; provide support in resolving challenges.
• Act as a

  bridge between the HO purchase team and site/project teams

  for seamless coordination.
• Handle

  escalations

  from internal stakeholders and vendors, ensuring timely and satisfactory resolution.
• Participate in

  vendor evaluation and periodic performance review

  meetings.
• Support management in

  cost analysis, vendor rationalization

  , and process improvement initiatives.

Skills & Competencies:

• In-depth understanding of

  procurement & supply chain processes

  .
• Strong

  vendor management, negotiation, and communication

  skills.
• Ability to handle

  multiple stakeholders

  and competing priorities.
• Good

  analytical, problem-solving, and decision-making

  ability.
• Team management experience with a focus on mentoring and performance tracking.
• Proficiency in

  MS Excel, ERP systems (SAP / Oracle / Tally)

  , and reporting dashboards.
• Strong

  interpersonal and written communication

  skills.

• Hindi communication

  is mandatory

Qualification & Experience:

• Education:

  Graduate / Postgraduate in Supply Chain, Commerce, Engineering, or equivalent.

• Experience:

  58 years of total experience in procurement, including at least 12 years in a team-handling capacity.

• Industry Preference:

  Facilities Management / Manufacturing / Infrastructure / Services sector.

Performance Indicators (KPIs):

• On-time delivery and PO closure rate
• Costvsavings and negotiation efficiency
• Vendor performance & issue closure rate
• Invoice resolution turnaround time
• Internal stakeholder satisfaction
• Team productivity and SLA adherence