Assistant, Publishing Division

Position Title:

Reports To:

Location:

Job Type:

Position Overview:

The Publishing Assistant plays a vital role in supporting the daily operations of the department. This position is ideal for someone with a basic understanding of how a publishing department functions and who is looking to develop their skills in managing workflows, collaborating with different teams, and managing production and distribution of print and digital content.

Key Responsibilities:

1. Administrative Support:

·     Organize and maintain department files, databases, and records.

·     Communicate with authors, editors, freelancers, and external stakeholders to ensure timely submissions and feedback.

·     Prepare contracts and other documentation as required.

·     Maintain databases and update content-related metadata (e.g., ISBNs, publication dates).

·     Provide administrative assistance to the publishing team, including scheduling meetings, managing calendars, and preparing reports.

2. Project Coordination:

·     Assist in coordinating the production schedules for print and digital publications, ensuring deadlines are met.

·     Track the progress of manuscripts through various stages: acquisition, editing, design, production, and distribution.

·     Work with internal teams (designers, editors, marketing) to ensure smooth workflow.

3. Content and Production Support:

·     Assist in the preparation of editorial content for publication by organizing drafts, tracking revisions, and communicating with authors or freelancers.

·     Coordinate with the production team to manage the printing process, ensuring quality control and timeline adherence.

·     Assist in proofreading, copyediting, and fact-checking materials when necessary.

4. Digital Publishing and Distribution:

·     Support the digital publishing process by coordinating content uploads and ensuring that digital versions of publications are available on time.

Skills and Qualifications:

Educational Background: Bachelor’s degree in English, Publishing, Communication, or a related field preferred, or equivalent experience in publishing.

Knowledge:

Technical Skills:

Communication:

Organization:

Attention to Detail:

Teamwork:

Adaptability:

Preferred Experience:

·     Prior experience in a publishing or editorial environment.

·     Familiarity with digital content management systems and eBook production.