Assistant Project Manager – Projects & Operations

Role Summary

This is the Director’s core execution and coordination role. You will act as the single-point coordinator for hotel renovation, new project activities, vendor follow-ups, government liaison, documentation, and task tracking.Your primary responsibility is to convert instructions into timely action, ensure smooth communication across teams, and support the Director in day-to-day management tasks.

Key Responsibilities

• Maintain a daily task tracker for all instructions from the Director and ensure follow-through.
• Coordinate with vendors, suppliers, contractors, and internal hotel departments.
• Follow up on deadlines, identify delays, escalate issues, and ensure on-time completion.
• Prepare letters, documentation, meeting notes, reports, and follow-up summaries.
• Handle external liaison work (municipality, electricity, fire, local authorities, and other approval-related tasks).
• Coordinate renovation and new project activities with the site supervisor and architect.
• Collect quotations, prepare comparison sheets, assist in negotiation and procurement.
• Maintain progress photos, work schedules, vendor databases, and communication logs.
• Ensure smooth communication between site, office, and management.
• Motivate and align on-ground workers and staff during execution activities.
• Provide leadership support by ensuring instructions are clearly understood and implemented.
• Coordinate any management or operational activity assigned by the Director.
• Manage local logistics, material follow-up, and priority tasks as required.
• Willingness to travel frequently between sites, markets, departments, and authorities.

Required Skills

• Strong communication skills in English, Hindi, and Odia.
• Assertive personality with discipline, ownership, and responsibility.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Sheets.
• Strong capability in WhatsApp communication, email drafting, and report writing.
• Ability to coordinate multiple tasks and manage pressure effectively.
• Leadership qualities — ability to motivate people, lead follow-ups, and ensure work gets done.
• Smart problem-solving approach with the ability to think ahead and foresee issues.
• Ability to communicate confidently with workers, management, vendors, and officers.
• Must be able to manage any project or operational task assigned by the Director.
• Willingness to travel within Talcher, Angul, Bhubaneswar, and other work-related locations.

Qualification

• Graduate or Postgraduate (Preferably BBA / MBA / Diploma Civil / B.Tech Civil / Hospitality / Commerce / General Management).
• 1–5 years of experience in project coordination, operations, admin, or management roles preferred.

Job Type: Full-time

Pay: From ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Food provided
• Paid sick time
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• Project management: 2 years (Required)
• Management: 2 years (Required)

Language:

• English (Required)

Work Location: In person