Assistant Operations/Facility Manager

Company Description

Smartworks is an office experience and managed campus platform focused on providing value-centric pricing and superior office experiences for enterprises and their employees in India. We cater to mid-to-large enterprises, including Indian corporates, multinational companies, and startups. Our campuses feature modern designs, integrated proprietary technology solutions, and amenities such as cafeterias, sport zones, smart convenience stores, gymnasiums, crèches, and medical centres. Visit our website to learn more about our centres in India and Singapore.

Role Description

This is a full-time, on-site role located in Mumbai for an Assistant Operations/Facility Manager. The individual in this role will be responsible for overseeing daily facility operations, ensuring efficient and effective functioning of the premises. Duties include coordinating maintenance activities, managing vendor relationships, ensuring compliance with safety regulations, and supporting the implementation of operational policies. The role also involves monitoring and maintaining quality standards for various services and amenities provided within the facility.

Designation:

Department:

Key Roles & Responsibilities:

·      Maintains the Management office and control day-to-day operations of the Property. 

·      Maintain an effective command for overall management of staff as per the organisational chart 

·      Processes invoices for management approval pertaining to departments under him. 

·      Track the AMC/Warranty/Defect Liability Period- HVAC, DG, BMS, CCTV contracts, maintenance calls, etc. and emergency projects 

·      Manages critical relationships with client, tenants, and key vendors 

·      Assists with all scheduling activities, including all tenant moves, lobby events, freight elevator scheduling, plant rotations, and any vendor activities, which affect tenants (window washing, elevator maintenance, etc.) 

·      Coordinates maintenance efforts with outside contractors 

·      Coordinate all building fire/life safety drills/seminars. 

·      Promotes and fosters positive relationships with tenants and owners. 

·      Supervise Housekeeping and Security operations along with the Facility Manager & parking. 

Skills & Qualification Required:

·      Minimum Experience required – 4 to 5 years 

·      Strong knowledge of maintaining building facility 

·      Should have hands on experience on MEP 

• ·      Engineering/ Technical degree or diploma.