Assistant Officer - Materials

Job Summary:

Responsible for planning, implementation and evaluation of the logistics of the transmission line

Key Accountabilities

Duty Statements

Planning and Implementation:

• Lodge police complain and insurance claim on the event of any loss / theft / damage of any store material during transit / erection and inform to PM


• Maintain a cost book for daily expenses made at store

• Prepare Monthly Stock Statement, Monthly Material reports and Consolidated Statement and also update stock ledger and maintain fixed asset register

• Responsible for physical and computerized reconciliation of stock


• Materials Issue to sub contractors on debit able basis with proper authorization and as per work order terms


• Prepare debit note against rejection, shortage and damage material at site


• Responsible for arrangement of Transport for material shifting and coordinate other store for material shifting receiving & shortage


• Prepare Goods Receipt Note & Follow up the shortage materials by sending reminders to H.O. & as well as to supplier


• Maintain and update information in ERP for each movement


• Organize proper identification, location and display of material stacking


• Ensure timely storage of materials at site with right material, right quantity, right quality, right place, at right time


• Transferring Excess material through Stock Transfer Note

Co-ordination:

• Liaise with project manager & coordinator and purchase department at HO for update on dispatch instruction and feed this information to Central store


• Supervise routine work and coordinate with HO


• Co-ordinate with account department for certifying all vendor bills


• Regular physical verification of stock and report to Head Office

DIMENSIONS:

• People Management (Yes/ No): Yes
  
  
  
  • Staff Reporting (If Yes): 3 or more
  
  
  
  


• Financial Activities (If Any): No

CAPABILITY REQUIRED:

Key Interactions:

Internal Customers:

• Project manager


• Manager-Coordinator

External Customers:

• Clients


• Sub-Contractor & Suppliers

Knowledge & Skill Requirements

(Abilities & Expertise in field)

Personal Attributes

Knowledge (Technical / Functional):

• Business and management principles involved in strategic planning and resource allocation (II)

Oral and written communication

Analytical skills:

Team player

Assertiveness

manage the expectations of others whilst working under pressure (III)

Essential Skills/Expertise required:

• Store keeping (II)

BEHAVIORAL COMPETENCIES

PROFICIENCY

Delivery Focus:

III

Cost & Profitability Focus:

I

Cross Functional Team Work:

II

Ownership and Accountability:

II

JOB SPECIFICATIONS:

Experience Required:

Special Requirements

Essential

Travel

Regular (30%-50%)

Qualification

Diploma in any specialization

Desirable