Job
Description
The Assistant Manager Procurement (Sourcing & Material Tracking) at BHIVE Workspace in Bangalore is responsible for supporting all sourcing, purchasing, and material tracking functions for interior fit-out projects. Your role will involve vendor scouting, negotiations, preparing purchase orders, material tracking from ordering to site delivery, inventory support, and ensuring that all procurement aligns with project timelines and budget expectations. As the Assistant Manager Procurement, some of your key responsibilities will include: Sourcing & Vendor Management: - Source and evaluate suppliers and vendors for interior fit-out materials and services. - Obtain, analyze, and negotiate quotations for best value regarding pricing, quality, terms, and delivery timelines. - Maintain and regularly update the approved vendor database. - Support vendor prequalification and onboarding processes. - Build and foster effective relationships with suppliers and resolve order/delivery issues as they arise. Procurement Operations: - Prepare and issue purchase orders (POs) and work orders in compliance with company policies and project requirements. - Assist in contract negotiation and ensure all procurement documentation is accurate and complete. - Track PO status from issuance through vendor confirmation, manufacturing, dispatch, and receipt at the site or warehouse. - Liaise with project managers, site teams, finance, and warehouse for real-time updates on procurement schedules and requirements. Material Tracking & Inventory Support: - Monitor the movement of materials from vendor dispatch to site delivery; proactively address shipment delays and discrepancies. - Update and reconcile procurement trackers and inventory logs across projects. - Ensure all material receipts are accurately matched with purchase orders and delivery challans. - Support the warehouse/stock team in maintaining optimal inventory; apply FIFO (FirstIn, First-Out) for stock issue and usage. - Escalate potential risks of material shortages or excess to the senior procurement manager for prompt resolution. Process & Compliance: - Adhere to procurement and material management SOPs, ensuring all sourcing, documentation, and transactions are audit ready. - Assist in vendor bill certification by validating quantities and delivery against POs and material receipts. - Identify opportunities for process improvement in sourcing and material tracking. Reporting & Analysis: - Prepare regular reports on procurement status, material deliveries, vendor performance, and savings achieved for senior management review. - Support budget vs. actual cost tracking through accurate and timely data entry and reports. Required Qualifications: - Bachelor's degree in supply chain management, Business Administration, Engineering, or a related field. - 8+ years of procurement experience, preferably in interior fit-outs, construction, or related industries. - Strong knowledge of procurement, sourcing, and inventory systems (ERP experience preferred). - Proficient in MS Excel, procurement software, and reporting tools. Join BHIVE Group to be part of a passionate, youthful, and vibrant team that is revolutionizing managed offices & enterprise coworking spaces in Bengaluru. BHIVE Group's mission is to be amongst the most loved and admired real estate companies of India by 2033, envisioning helping people live a better quality of life. BHIVE proudly stands as an Equal Opportunity Employer By Choice, fostering inclusivity and valuing diversity. By joining BHIVE, you will have the opportunity to contribute to a real impact on the startup ecosystem in India and stand a chance to win exciting prizes through the Employee Referral Policy.,
