Assistant Manager - Programs

Greetings from Sir Ness Wadia Foundation !!!

We have an urgent requirement of Assistant Manager - Programs in Sir Ness Wadia Foundation.

Kindly share in your updated CV if the below details suits your profile.

Job Title:

Location:

Reporting to

Education:

Experience:

Key Responsibilities

1.

• Strategic Alignment:

  Assist in the conceptualization and design of project life-cycles ensuring they align with the organizations vision, mission, and core thrust areas.

• Operational Planning:

  Develop comprehensive village-level project plans, including detailed stakeholder mapping and monthly activity calendars to ensure timely execution.

• Needs Assessment:

  Lead ground-level research and surveys in target communities to identify beneficiary needs, service gaps, and opportunities for new interventions.

• Proposal Evaluation:

  Assist in evaluating project proposals from NGOs/partners by conducting field due diligence and assessing alignment with corporate CSR guidelines.

2.

• End-to-End Execution:

  Oversee the complete lifecycle of CSR projects, ensuring on-ground activities are executed in line with approved timelines and objectives.

• Stakeholder Liaison:

  Act as the primary interface with Government departments, NGOs, and community leaders (Sarpanchs/Panchayat) to facilitate scheme convergence and smooth implementation.

• Partner Coordination:

  Coordinate with implementation partners and NGOs to ensure deliverables are met, carrying out periodic reviews to assess operational effectiveness.

• Volunteer Engagement:

  Collaborate with HR to drive internal engagement, aligning employee volunteers with CSR programs and managing structured volunteering events.

• Event Management:

  Lead the organization of community events, awareness campaigns, and distribution drives, ensuring effective branding and community mobilization.

3.

• Field Monitoring:

  Conduct regular field visits to systematically track the progress of ongoing activities, verify physical assets, and ensuring quality standards are met.

• Data Systems Management:

  Structure and maintain robust data collection tools (e.g., surveys, pre-post analysis) to ensure accurate capture of beneficiary data and project outcomes.

• Impact Assessment:

  Analyze field data to measure project impact against defined KPIs and identify areas for course correction.

• Master Data Maintenance:

  Maintain and update central databases for project activities, beneficiary records, and asset trackers to ensure data integrity.

4.

• Budgeting:

  Assist in the preparation and presentation of annual and project-specific activity budgets.

• Funds Utilization:

  specific Monitor monthly cash flows and expense tracking to ensure funds are utilized effectively and in line with the planned objectives.

• Procurement Support:

  oversee the procurement process for project materials, including bid analysis and purchase order tracking.

• Compliance:

  Ensure all projects meet legal and CSR Act requirements, assisting in the report preparation and collection of necessary documents for financial audits and utilization certificates.

5. Reporting, Documentation & Communication

• Periodic Reporting:

  Prepare consolidated monthly, quarterly, and annual reports on CSR activities for senior management review.

• Knowledge Management:

  Document best practices, success stories, and case studies from the field for internal and external communication (newsletters, press notes).

• Fundraising Support:

  Assist in researching potential collaboration opportunities, writing funding proposals, developing project proposals, and preparing materials for fundraising events.

• Meeting Management:

  Track and minute team meetings, field staff reviews, and partner interactions to ensure follow-ups on action items.

6. Capacity Building & Team Development

• Staff Training:

  Facilitate capacity-building sessions for field staff and community workers to enhance their performance and project delivery skills.

• Resource Mobilization:

  Support the development of strategies to encourage community contribution and sustainability of the projects.

Key Performance Indicators (KPIs)

• Percentage of project activities completed against the annual plan.
• Accuracy of budget forecasting vs. actual utilization.
• Quality and timeliness of impact data and MIS reports.
• Effective convergence with Government schemes and stakeholder satisfaction.
• Successful execution of employee engagement and community events.

Desired Qualifications & Skills

Skills & Competencies

1.

• Project Management:

  Strong ability to plan, execute, and monitor multiple projects simultaneously.

• Data Proficiency:

  Advanced command over Microsoft Excel (pivot tables, formulas), experience with data collection tools (e.g., Google Forms, ODK, Kobo Toolbox), and documentation tools like word, ppt, google docs and Office 365.

• Financial Management:

  Experience with handling budgets, cash flows, and expense tracking with a high degree of accuracy.

• Documentation & Reporting:

  Superior writing skills for drafting high-quality impact reports, case studies, and funding proposals.

• Tech Savviness:

  Proficiency in Microsoft Office Suite (PowerPoint, Word) and collaboration tools (Zoom, Teams, Google Workspace).

2.

• Stakeholder Management:

  Ability to navigate complex relationships with government officials, corporate leadership, NGO partners, and rural communities.

• Problem Solving:

  Proactive approach to identifying field-level challenges and devising practical solutions.

• Adaptability:

  Ability to work in dynamic environments and handle last-minute changes in project schedules.

• Empathy & Cultural Sensitivity:

  Deep understanding of rural dynamics and the ability to interact respectfully with beneficiaries from diverse backgrounds.

3.

• AI Proficiency:

  Familiarity with using Artificial Intelligence tools (e.g., ChatGPT, Gemini, Copilot) for productivity enhancement, such as drafting communications, summarizing reports, analyzing data trends, or brainstorming creative campaign ideas.