Assistant Manager- HR & ADMIN

1.

• Understanding Hiring Needs VIA Manpower requisition
• Job Posting & Advertising
• Sourcing Candidates
• Interview Coordination
• Conducting Interviews (Initial Rounds)
• Evaluation & Shortlisting
• Offer & Negotiation
• Issuance of offer letter
• Post-Offer Follow-Up
• Reference Check
• Induction to new joinee
• Onboarding Coordination document check, account opening, creation of email id, appointment letter, mobile arrangement, factory visit, employee personal file

2.

• Collecting Payroll Inputs
• Salary Calculation & Processing in Spine software
• Payslip Generation & Distribution
• Cross Checking of bank Accounts Nos for all employees
• Checking of OT of drivers/ office boys
• Full & Final (F&F) Settlements
• Taxation & Investments

3.Compliance

• Coordination with Consultant for PF / ESIC challan
• Sending details of PT to factory
• Guidance to the employees for KYC/ e nomination / withdrawal
• Looking after claim of WC, ESIC, Group Mediclaim insurance
• Maintaining Gratuity details
• Bonus Calculations

4.PMS

• Coordination with the employees for their PMS sheet
• PMS review on monthly basis
• Yearly appraisal

5.Employee engagement

• Monthly birthday celebration
• Organize team events, celebrations, and employee engagement activities

6.Other activities

• Exit formalities
• Grievances Handling
• HR data base to the company secretary as per requirement
• Any other work given by Management

7.Administrative Support

• Maintain office supplies and inventory
• Coordinate facility maintenance and repairs
• Renewal of all Insurance policies before time
• Manage housekeeping, pantry, and cleanliness
• Assist in preparing reports, presentations, and documentation if any
• Oversee front-desk operations

8.Record Keeping

• Maintain employee records and HR files
• Track contracts, agreements, and renewals
• Archive company policies and legal documents
• Ensure secure and confidential document handling

9.IT & Asset Management

• Maintain inventory of company assets (laptops, phones, access cards)
• Coordinate with IT team for user account creation and access

10.Reporting & MIS

• Prepare daily, weekly, or monthly reports if any
• Maintain trackers (stationery, attendance, hiring status, etc.)
• Generate reports for management or audits as and when required

11.Finance & Vendor Coordination

• Coordinate with vendors for services and payments
• Process bills and invoices for approval