Assistant Manager - HR & Admin

pooja.singh@hamiltonindia.in

Role & responsibilities

A. Contractual Manpower

1. Manpower Supply and Onboarding

• Responsible to ensure labour supply to all divisions as per BOM without any deviation.
• Ensures induction in job role, safety, policies etc. of all before they are put into shop floor.
• Supervises filling of vacancies in coordination with Recruitment team for Blue-sky manpower.
• Ensures timely Onboarding including offer, appointment, induction etc. for Blue-Sky manpower.
• Takes the responsibility that no additional or short-supply of manpower is done as a deviation to the standards or approved guidelines.

2. Lifecycle Management

• Processes payroll of all the manpower with accuracy.
• Keeps track of all the focus manpower.
• Develops cordial relationship in the shop floor to have firsthand information.
• Manages queries and grievances of all the types of manpower.
• Maintains code of conduct, handles disciplinary actions, maintains workplace harmony.

3. Shop Floor Management

• Shop floor visit on a daily basis to get a pulse of manpower.
• Develops performance culture and measures performance of the workforce on a continuous basis.
• Keeps a track of compliance to the laid down policies and processes at the shop floor.

4. Compliance

• Adherence to minimum wages of all the manpower as per statutory notifications.
• Compliance to PF, ESIC, LWF, Insurances, claims, licenses etc. pertaining to manpower.
• Payment of wages on time as per guidelines.
• Ensure there is no non-compliance across all the manpower.
• Guides and ensures adherence to all the certification programs (like SA-8000, ISO etc.) for the plant in coordination with different divisions.
• Monitors and ensures Zero NC for all the audits related to manpower / administration.

B.Onroll Manpower

1. Onboarding

• Responsible for imparting detailed HR induction as well as departmental induction to the new employee.
• Ensure execute all the forms and collecting as well as verifying required documentation.
• Ensure opening of bank account, ID card, visiting card, e-mail ID, arranging for sitting place,
  oversee supply of computer, stationery etc.
• Ensure rolling out of Appointment letter and joining information.
• Intimation to different departments regarding joining of new employee.

2. Employee Service

• Enroll new employees into HRMS in all aspects including HRIS, e-mail, accesses etc.
• Managing the queries / grievances of all the manpower.
• Attendance & Leave Management of employees.
• Employee transfers, promotions, salary revision etc.
• Employee benefit programs
• Disciplinary actions

3. Performance Management

• Drives Performance Management System, Goal setting as per guidelines, periodic PEP,
  retention, promotion, manpower fitment and compensation revision.
• Reviews performance of the employees periodically with the expected deliverables.
• Takes suitable steps regarding performance measures, improvements and actions in
  coordination with Corporate HR.

C. MIS

• Daily manpower Supply MIS through team member vis a vis BOM/standards.
• Coordinates for supply of recruitment MIS.
• Ensures timely updation to HO on key and critical information on all aspects.
• Provides cost MIS on manpower and Admin to HO on a monthly basis / OR the intervals
  splayed-out.
• Ensures timely Budget working on Manpower /Admin to Plant Head and HO as per the
  directives.

D. Overall Plant Administration

• Responsible for overall Administration activities of the Unit.
• Controls cost and budget.
• Carries overall responsibility of the Manufacturing Unit all aspects with direct deliverables and coordination with Stake Holders.
• Supports the reporting manager in all the work to be carried over in the Unit either directly or in coordination.

Preferred candidate profile

• Qualification: MBA HR | MSW | PGDM
• Preference candidate: Manufacturing industries

Skills:-

• Well versed with manpower compliances including contractual manpower.
• Sound knowledge of current HR practices
• Sound knowledge of labor laws and compliances.
• Should have handled IR related action points in a factory setup.
• Self-motivated and leadership quality.
• Team Building
• Communication skill.