Assistant Manager- Front Office and Operations

Who We Are?

MilliPixels Interactive is an experience-led, interactive solutions company that collaborates with startups and enterprise clients to deliver immersive brand experiences and transformational technology projects. Our Offshore Innovation Center model allows clients to leverage cost differentiators and our innovation to redefine possibilities. We have a collaborative and detail-oriented approach, focused on delivering value in every engagement. With clients like Facebook, Google, and McGraw-Hill, we are a team that excels in innovation, technical capability, and delivery capability.

The Role

We are seeking a proactive and organized Assistant Manager - Front Office & Operations who will be the first point of contact for visitors and clients while also playing a vital role in supporting office operations and external outreach activities.

This dynamic role combines front-office management, day-to-day administrative operations, and assistance in outreach initiatives such as coordinating company events, engaging with vendors, supporting HR in onboarding activities, and helping represent the company to partners and the community.

The ideal candidate will be a confident communicator with strong organizational skills, a keen eye for detail, and a passion for creating a welcoming and efficient office environment.

Key Responsibilities

• Greet and assist visitors warmly, ensuring a positive first impression.
• Manage front desk operations including answering calls, routing messages, and handling correspondence.
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives.
• Support day-to-day office operations, including monitoring supplies, maintaining tidiness, and coordinating facility needs.
• Maintain visitor logs and uphold office security protocols.
• Coordinate incoming and outgoing deliveries and manage vendor interactions for office supplies and services.
• Assist with company outreach activities such as coordinating in-office events, external seminars, and industry meet-ups.
• Support HR with onboarding processes for new hires (e.g., welcoming new employees, preparing workstations, explaining office facilities).
• Help draft basic communication for outreach—emails, invitations, and event notices.
• Liaise with internal teams to facilitate smooth operations and promote cross-department collaboration.
• Maintain and update contact databases of vendors, partners, and external stakeholders.
• Oversee conference room bookings and ensure meeting spaces are ready and well-maintained.

What You’ll Bring?

• A degree in Administration, Business, Communications, or a related field.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Strong organizational abilities with the capacity to multitask and prioritize in a fast-paced environment.
• High level of proficiency in MS Office Suite (Word, Excel, PowerPoint) and standard office equipment.
• Proactive attitude with the ability to take initiative and solve problems independently.
• Strong interpersonal skills to build rapport with staff, clients, and partners.
• A positive outlook and commitment to providing outstanding customer and internal team support.
• Experience in event coordination or basic outreach activities is a plus.

Why Choose Millipixels?

• Medical Health Insurance - Company Paid Health insurance for ₹500,000
• Company-paid participation in Industry-specific Seminars and Events
• Regular Financial, Tax-Saving, and Healthcare Advice Sessions from Experts
• Technical Certification and Periodical Reimbursements
• Generous paid vacation (split over the course of the year)

Job Types: Full-time, Permanent, Fresher

Pay: ₹16,440.13 - ₹39,302.49 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Location:

• Mohali, Punjab (Preferred)

Work Location: In person