Assistant Finance Manager

Invoice Payments & Billings

• Manage Vendor Payments, coordinating the process with Facility Managers.
• Manage Client Billing,
• Invoice Reconciliation & consolidation for client & corporate purposes.

General Ledger Management, Policies & Procedures & Audit

• Management of Month End process
• Accounts Receivables reconciliation
• Accounts Payable reconciliation
• Support in the implementation of short and long-term projects.
• Develop and implement the annual management plan; accomplish key performance indicators as identified by the Manager

Client Reporting/Forecasting/Planning

• Annual Budget preparation, Monthly reconciliation of spend, Control variation of +/- 10% in Q1 and achieve +/- 2% by end Q4Invoice Reconciliation & consolidation for client & corporate purposes.
• Maintain finance trackers which are a feedback loop to ensure we are raising all savings & change orders as necessary and that our spend is within budgetary limits.
• Downloading and checking the TFM Monitor each reporting period for the client.
• Refer for Key Performance Measures as mentioned below

• Cost Management and Efficiency Analysis: Execution of plan to realize mitigation of cost impacts. Analysis of monthly and YTD spend with remedial action where needed

• Opportunity targeting & implementation: Realize Radical proactive cost restructuring, Proactive targeting of savings opportunities
• Support compliance with all legislative requirements and client contractual obligations;
• Support the leadership team in achieving all relevant KPIs throughout the term of the Contract;
• That the Client Satisfaction review is above Satisfactory;
• IPMP objectives for client service, employee management, self-development, and financial targets are met.
• Complete contract management responsibilities
• Finance process & regulatory communication within the organization and with the site teams.
• Continuous improvement in process to ensure the contract has the most updated financial process
• Improvement and savings initiatives for the sites as well as Jones Lang LaSalle
• Very good PC skills and be able to work as part of the team to create the annual budget for the account