Assistant Facilities Manager

The Assistant Manager Facility is responsible for overseeing the maintenance, repair, and smooth functioning of all facility and utility services, ensuring compliance with statutory and safety requirements. The role supports operational continuity, enhances user satisfaction, and ensures optimal working conditions across the premises.

Key Duties & Responsibilities:

1. Maintenance & Utility Management:

Maintain and manage facility-related infrastructure such as:

Access control systems, furniture and fixtures, lighting, linen, blinds, curtains, etc.

2. Facility Operations & Services:

• Supervise housekeeping, pest control, security, plumbing, branding signage, transport and other outsourced facility services.
• Ensure uninterrupted supply of essential services including power, lighting, and water.

3. Compliance & Safety:

• Monitor and ensure adherence to safety protocols and statutory requirements across all facilities.
• Conduct regular inspections and audits to maintain operational safety and efficiency.

4. Infrastructure Development & Renovation:

• Coordinate minor repairs, civil work, and interior improvements including painting and landscaping.
• Assist in planning, budgeting, and prioritizing facility improvement projects.

5. Coordination & Reporting:

• Liaise with internal stakeholders and external vendors for timely execution of facility-related work.
• Represent the department in administrative meetings and maintain all required facility documentation and reports.
• Maintain vendor contracts, AMC records, and project documentation.

6. Strategic Support:

• Assist in the development of policies and procedures related to engineering and maintenance.
• Evaluate facility-related assets and recommend upgrades or changes based on performance, safety, and compliance requirements.

Ensure readiness for audits, accreditations, or certifications concerning facility and safety standards.