The Thomson Reuters Foundation is seeking a highly organized and detail-oriented Analyst Invoicing and Billing to centralize and manage invoicing activities across the Foundation. This new role will support the Product & Technology, Newsroom, and other Management teams, streamlining invoicing processes and ensuring accuracy, compliance, and efficiency. The Analyst Invoicing and Billing will report to the Directors Assistant and Office Manager, based in London, and work closely with colleagues across multiple teams and locations.
About the Role
In this opportunity as an Analyst Invoicing and Billing, you will:
- Facilitate the successful onboarding of vendors into the ARIBA procurement system, ensuring all required documentation is complete and verified in line with organizational processes, risk management policies, and compliance standards.
- A ct as the primary custodian of the Foundations Procurement Policy and the Thomson Reuters Code of Business Ethics and Conduct. Provide guidance to contracting managers and budget holders to ensure all procurement and contracting activities are compliant and ethically sound.
- Serve as the central point of contact for all invoicing matters across Foundation teams, including Product & Technology, Newsroom, and Management.
- Review, verify, and process invoices from freelancers, consultants, vendors, and suppliers, ensuring accuracy, correct coding, and compliance with UK VAT regulations, contractual terms, and internal financial controls.
- Coordinate with internal and external stakeholders to collect necessary documentation for timely and accurate invoice processing.
- Monitor invoice status, track payments, and follow up on rejections or delays to ensure timely resolution.
- Liaise with the Accounts Payable and Finance teams (including the Assistant Controller) to resolve discrepancies and support month-end and year-end processes.
- Prepare and submit monthly accruals, ensuring accurate coding and alignment with approved budgets and reporting standards.
- Process Convera payments in compliance with applicable policies.
- Ensure adherence to Service Level Agreements (SLAs) with TR teams by monitoring performance metrics, identifying trends, and collaborating with Finance and AP teams to address systemic issues.
- Identify and implement opportunities to improve invoicing workflows and procurement processes, promoting best practices and operational efficiency.
- Create and maintain training materials for supplier onboarding and invoice submission.
- Provide training and support to Foundation staff and team leads as needed.
- Provide proactive support to resolve finance-related issues and maintain smooth financial operations.
- Assist with other finance and administrative tasks as assigned.
- Provide regular updates and reports on invoicing status to relevant stakeholders.
- Shift Timings: 12 PM to 9 PM (IST).
- Work from office for 2-3 days in a week (Mandatory).
About You
You're a fit for the role of Analyst Invoicing and Billing, if you background includes:
- Bachelors degree in Finance, Accounting, Business Administration, or a related field.
- 2 - 4 years experience in invoicing, billing, finance, or administrative roles, preferably in a multinational or non-profit environment.
- Strong attention to detail and high level of accuracy in financial processes.
- Proficiency with invoicing/accounting software and MS Office Suite (especially Excel).
- Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
- Strong verbal and written communication skills; able to work effectively with colleagues across different teams and locations.
- Demonstrated ability to handle confidential information with discretion.
- Experience working in a cross-functional, international team is an advantage.
- Familiarity with non-profit sector financial processes and reporting is desirable.
- Knowledge of Ariba, Convera and SAP is desirable.
