Administrator

Job description We are looking for a versatile and highly-organized “administrator assistant” to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required 1. Manage Executive Desk a. Help organize and manage internal and external communication for the Directors. These activities include managing their calendar, emails, quarterly employee newsletter, social media handles etc. b. Help organize and manage financial approvals & other approvals to enable smooth operations. This also includes studying, organizing & tagging all required information and reports for signatures and approvals. c. Support Directors by recording Minutes of Meetings, organize and track action items to closure with internal teams and consultants. 2. Act as the point of contact for all employees (Bhilai & Dongargarh),providing support on all administrative needs including travel, reimbursements, IT assets and handling their queries and requests. 3. Identification and Management of facilities of all Omega Financial offices. 4. Liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of meetings and other specialized documentation. Responsibilities and Duties • Managing Executive Desk  Organization and maintenance of the CEOs calendar using a high level of integrity and Confidentiality.  Prepare reports and presentations with statistical data, as assigned.  Manage CEO & Directors Calendar, emails, quarterly employee newsletter, social media Handles etc.  Organize and handle internal approvals for CEO and other directors • Employee oriented Administration  Arrange Domestic and international travel and accommodations including VISA.  Arranges and coordinates travel schedules and reservations when required, and prepares Itinerary.  Employee reimbursements etc. • Facility Management & office management  Manage office supplies stock and place orders  Prepare regular reports on expenses and office budgets  Organize a filing system for important and confidential company documents  Facility Management including Maintenance and updating of company assets databases Distribute and store correspondence (e.g. letters, emails and packages) Book meeting rooms as required. • Main duties include managing office stock, preparing regular reports (e.g. expenses and office Budgets) and organizing company records. • Schedule in-house and external events