Administrative Team Support

Role Description

As an Administrative Team Support professional, you will play a crucial role in ensuring the smooth day-to-day operations of your department or team. You will provide comprehensive administrative assistance, coordinate schedules, manage communications, and handle documentation to support team productivity and organizational effectiveness.

Your duties will include calendar management, arranging meetings and travel, preparing reports and presentations, maintaining records, and liaising with internal and external stakeholders. You will also assist with project coordination, data entry, and process improvement initiatives, helping to streamline workflows and enhance team collaboration.

This role requires a proactive, detail-oriented individual with excellent organizational skills and the ability to multitask efficiently in a fast-paced environment. Strong communication skills and a customer-focused mindset are essential, as you will be a key point of contact for both internal colleagues and external partners.

Qualifications

Education & Experience:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1–4 years of experience in administrative support, office coordination, or related roles.
• Experience supporting teams in corporate, nonprofit, healthcare, or professional services environments is advantageous.

Technical Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Microsoft Teams, Zoom, Slack).
• Familiarity with calendar and email management systems.
• Basic knowledge of document management and data entry practices.
• Experience with CRM, ERP, or project management software (e.g., Salesforce, Asana, Trello) is a plus.

Communication & Interpersonal Skills:

• Excellent verbal and written communication skills.
• Ability to interact professionally with a diverse range of stakeholders.
• Strong customer service orientation and problem-solving abilities.

Organizational & Time Management Skills:

• Exceptional organizational skills with a keen eye for detail.
• Ability to prioritize tasks effectively and handle multiple responsibilities simultaneously.
• Proactive approach to identifying and addressing team needs.

Personal Attributes:

• Dependable, trustworthy, and maintains confidentiality.
• Adaptable and willing to take on new challenges.
• Positive attitude and team player mentality.