Administrative Secretary

Office Secretary (Admin & Client Coordination) — Surat (On-site)

Location:

Employment Type:

Industry:

Experience:

About the role

Office Secretary

What you’ll do (Key Responsibilities)

• Front Desk & Client Care:

  Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.

• Calendar & Travel:

  Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.

• Client Coordination & CRM:

  Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.

• Documentation:

  Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.

• Office Operations:

  Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.

• Meetings:

  Draft agendas, take minutes (MoM), circulate action items, and track closures.

• Basic Accounts Support:

  Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).

• Event & Delivery Support:

  Assist during machine deliveries, client visits, office events, and photo/video coordination.

• Confidentiality & Compliance:

  Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

• Languages:

  Gujarati (primary), Hindi (strong), English (fluent for email & documents).

• Tools:

  MS Office/Google Workspace, WhatsApp Business; good

  Excel/Sheets

  skills.

• Traits:

  Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

• Experience in manufacturing/trading/showroom front office.
• CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.

Work hours & compensation

• Timing:

  Mon–Sat, 9:30 AM – 6:30 PM

• Salary:

  ₹25,000 – ₹30,000 per month

  (based on experience & performance)

• Benefits:

  On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

LinkedIn Easy Apply

Years of experience, language proficiency, current CTC, expected CTC, and notice period.

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