Administrative Manager/ Assistant Registrar

Role Overview:

The Administrative Manager/ Assistant Registrar is responsible for planning, coordinating, and overseeing all

administrative operations of the college to ensure smooth academic, clinical, and student-support functions.

Key Responsibilities:

1. Academic Administration

- Support the Dean/Principal in implementation of academic policies, timetable scheduling, and

exam coordination.

- Coordinate faculty workload, class allocations, and academic documentation.

- Maintain student records, attendance, assessments, and transcripts.

- Ensure compliance with university and regulatory bodies.

2. Student Affairs & Support

- Oversee admissions, registration, orientation, and documentation.

- Manage student welfare, grievances, and disciplinary processes.

- Coordinate hostel, transport, and campus support services.

3. Regulatory & Compliance Management

- Maintain statutory records, faculty lists, and clinical rotation logs.

- Assist with accreditation and regulatory inspections.

- Ensure safety and compliance with institutional policies.

4. HR & Faculty Support

- Facilitate recruitment, onboarding, and appraisals.

- Manage faculty/staff attendance and service records.

- Support academic development programs.

5. Finance & Procurement Coordination

- Coordinate with finance for budgeting and reimbursements.

- Oversee procurement of supplies and equipment.

- Monitor vendor contracts and maintenance agreements.

6. Infrastructure & Facilities Management

- Ensure classrooms, labs, libraries, and administrative areas are functional.

- Coordinate IT support and maintenance requests.

7. Hospital & Clinical Coordination

- Liaise with teaching hospitals for clinical postings and training documentation.

8. Event Management

- Organize academic events, conferences, and institutional ceremonies.

9. Governance, Policy & Reporting

- Develop SOPs and prepare performance reports.

- Support IQAC and quality initiatives.

Qualifications & Experience:

- Master's (MBA/MHA/MPH preferred); Bachelors required.

- 5-10 years of experience in academic administration, preferably in health sciences.

- familiarity with regulatory guidelines.

Skills:

- Strong organizational and documentation skills.

- Communication, leadership, ERP/LMS proficiency.