D Y Patil University (DYPU), Navi Mumbai

Job Description: Administrative Manager/ Assistant Registrar Role Overview: The Administrative Manager/ Assistant Registrar is responsible for planning, coordinating, and overseeing all administrative operations of the college to ensure smooth academic, clinical, and student-support functions. Key Responsibilities: 1. Academic Administration - Support the Dean/Principal in implementation of academic policies, timetable scheduling, and exam coordination. - Coordinate faculty workload, class allocations, and academic documentation. - Maintain student records, attendance, assessments, and transcripts. - Ensure compliance with university and regulatory bodies. 2. Student Affairs & Support - Oversee admissions, registration, orientation, and documentation. - Manage student welfare, grievances, and disciplinary processes. - Coordinate hostel, transport, and campus support services. 3. Regulatory & Compliance Management - Maintain statutory records, faculty lists, and clinical rotation logs. - Assist with accreditation and regulatory inspections. - Ensure safety and compliance with institutional policies. 4. HR & Faculty Support - Facilitate recruitment, onboarding, and appraisals. - Manage faculty/staff attendance and service records. - Support academic development programs. 5. Finance & Procurement Coordination - Coordinate with finance for budgeting and reimbursements. - Oversee procurement of supplies and equipment. - Monitor vendor contracts and maintenance agreements. 6. Infrastructure & Facilities Management - Ensure classrooms, labs, libraries, and administrative areas are functional. - Coordinate IT support and maintenance requests. 7. Hospital & Clinical Coordination - Liaise with teaching hospitals for clinical postings and training documentation. 8. Event Management - Organize academic events, conferences, and institutional ceremonies. 9. Governance, Policy & Reporting - Develop SOPs and prepare performance reports. - Support IQAC and quality initiatives. Qualifications & Experience: - Master's (MBA/MHA/MPH preferred); Bachelors required. - 5-10 years of experience in academic administration, preferably in health sciences. - familiarity with regulatory guidelines. Skills: - Strong organizational and documentation skills. - Communication, leadership, ERP/LMS proficiency.