Administrative and Operations Manager

We are seeking an experienced and highly organized Office Manager to oversee the daily operations of our electrical contracting firm. The ideal candidate will have a proven track record in a similar industry, demonstrating a strong understanding of office management, team leadership, and key administrative functions specific to electrical contracting. This role is crucial to our success, as it will involve managing the bidding process, including tender quoting and estimation, while ensuring the office runs efficiently and supporting our project teams.

Responsibilities:

• Office Administration:
• Oversee all general office administrative tasks, including managing office supplies, equipment maintenance, and ensuring a clean and safe work environment.
• Develop and implement efficient office policies and procedures to streamline operations.
• Manage and maintain company records, files, and databases.
• Handle correspondence, emails, and phone calls, directing inquiries to the appropriate personnel.
• Team Management:
• Supervise and mentor office staff, providing guidance and support to ensure high performance and a positive work environment.
• Coordinate with project managers and field staff to ensure smooth communication and operational flow.
• Conduct performance reviews and assist with staff training and development.
• Tendering and Estimation:
• Manage the entire tender and bidding process, from receiving requests for proposals (RFPs) to submitting final quotes.
• Accurately review and interpret blueprints, specifications, and project requirements to prepare detailed cost estimations.
• Collaborate with vendors and suppliers to obtain competitive pricing for materials and services.
• Prepare and submit professional, well-documented tender packages on time.
• Financial and HR Support:
• Assist with invoicing, accounts receivable/payable, and payroll processes.
• Liaise with our accounting department to ensure financial records are accurate and up-to-date.
• Support HR functions, including new employee onboarding, record-keeping, and benefits administration.

Qualifications:

• Proven experience as an Office Manager or similar role within an electrical contracting or construction firm is essential.
• In-depth knowledge of the tender and bidding process, with hands-on experience in estimation and quoting.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in project management and office software (e.g., Microsoft Office Suite, accounting software, and industry-specific platforms).
• Exceptional communication and interpersonal skills.
• A solid understanding of basic accounting principles and HR practices.

Application Process:

Please submit your resume and a cover letter detailing your relevant experience and qualifications for this role. We look forward to reviewing your application.

Job Types: Full-time, Permanent

Pay: ₹10,884.24 - ₹35,000.00 per month

Work Location: In person

Speak with the employer
+91 7034011114