Administration Manager

Job Summary:

detail-oriented and proactive Manager Administration

Key Responsibilities:

Travel Desk Management

• Plan and manage domestic and international travel for employees and leadership
• Coordinate flights, trains, taxis, visa processing, and related logistics
• Maintain travel records, track expenses, and ensure accurate vendor reconciliations

Hotel and Accommodation Booking

• Manage hotel and guesthouse bookings for employees, clients, and visitors
• Build and maintain relationships with hospitality partners for favorable corporate rates
• Maintain a database of approved accommodations with contract terms and service records
• Handle logistics for trainings, offsites, and client visits

General Office Administration

• Oversee daily operations including housekeeping, front office, pantry, security, and facilities
• Manage procurement of office supplies and monitor inventory
• Coordinate repairs, maintenance, and servicing of office equipment
• Organize internal meetings, celebrations, and corporate events

Contracts & Documentation

• Draft, review, and manage contracts related to administrative functions
• Maintain a central contract repository with renewal alerts and compliance oversight
• Liaise with legal/finance for approvals and documentation

Vendor & Stakeholder Management

• Identify, evaluate, and onboard service providers across administrative functions
• Ensure service-level adherence and performance monitoring of vendors

Team Management & Internal Coordination

• Supervise the administration team and support staff
• Collaborate with HR, IT, Finance, and other departments for seamless administrative support

Budgeting & Cost Control

• Prepare and monitor budgets for travel, facilities, and administration
• Implement cost-control measures while maintaining quality of service
• Provide regular reports to management on expense tracking and variances

Qualifications & Experience:

• Education:

  Graduate/Postgraduate in Business Administration or relevant field

• Experience:

  10–15 years in administration roles, with focus on travel desk, vendor and contract management

• Industry Preference:

  Experience in mid to large-sized organizations

• Technical Skills:

• Proficient in

  MS Office Suite

  (Excel, Word, PowerPoint)
• Familiarity with

  contract management systems

  and

  ERP tools

• Excellent documentation and negotiation skills

Desired Attributes:

• Excellent organizational and leadership capabilities
• Strong interpersonal and stakeholder management skills
• High level of integrity and professionalism
• Ability to multitask and thrive in a fast-paced environment