Administration Executive

Job Description

Role & responsibilities General Administration: Manage front desk operations, handle incoming calls, emails, and visitors. Maintain office supplies inventory and coordinate procurement. Oversee office cleanliness, maintenance, and vendor coordination. Ensure maintenance of records and filing systems (physical and digital). Documentation & Compliance Support: Assist in the preparation and submission of labour law compliance documents. Coordinate with field staff or clients for collection and dispatch of statutory documents (PF, ESI, PT, etc.). Maintain client files and support the compliance team with documentation needs. HR & Staff Coordination: Support recruitment processes, onboarding, and attendance tracking. Maintain employee records, leave applications, and monthly reports. Assist in organizing training sessions, meetings, and internal events. Client & Team Support: Coordinate with clients for documentation, appointments, or follow-ups. Schedule internal meetings, take minutes, and distribute action items. Liaise with external consultants and service providers as needed. Reporting & MIS: Prepare periodic reports related to administrative expenses, inventory, and compliance status. Assist with data entry, report generation, and record reconciliation. Preferred candidate profile Bachelor's degree in Business Administration, Commerce, or related field. 2+ years of experience in an administrative role (experience in a legal, consulting, or compliance firm preferred). Excellent communication and interpersonal skills. Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. Strong organizational and multitasking abilities. Discretion and confidentiality in handling sensitive information.