Administration Executive

Position:

Reports To:

Role Overview

day-to-day administrative operations

Key Responsibilities

1.

Facility & Infrastructure Management

• Ensure

  upkeep of factory premises, offices, washrooms, and utilities

  .
• Monitor

  housekeeping staff and contractors

  to maintain hygiene standards.
• Oversee

  canteen facilities, drinking water, pest control, and waste disposal

  .
• Coordinate with

  maintenance team

  for timely repair of office assets.

2.

Security & Safety

• Supervise

  security personnel

  and ensure effective access control for people & materials.
• Maintain

  CCTV functioning and reporting

  .
• Support

  fire safety and EHS compliance

  by coordinating with concerned teams.

3.

Transport & Logistics Support

• Arrange

  transportation for employees, visitors, and material movements

  .
• Ensure timely billing and cost optimization for transport vendors.
• Maintain proper logbooks and trip records.

4.

Vendor & Contract Management

• Manage contracts for

  housekeeping, security, canteen, pest control, and other services

  .
• Verify vendor bills against service levels and forward for payment.
• Identify areas for

  cost saving and efficiency improvement

  .

5.

Statutory & Compliance Support

• Assist in ensuring

  PF, ESI, labour laws, and contract labour compliance

  for admin-related vendors.
• Maintain updated

  licenses, approvals, and records

  relevant to admin operations.

6.

General Administration

• Handle

  stationery, office supplies, printing, and consumables

  .
• Support HR in managing

  attendance, visitor records, and employee welfare activities

  .
• Maintain

  MIS reports

  on admin expenses, vendor performance, and cost analysis.
• Support in

  factory audits (statutory, quality, social audits)

  .

Qualifications & Experience

• Graduate in

  Commerce / Arts / Management

  (preferred).
• 3–5 years of experience in

  factory / industrial administration

  .
• Knowledge of

  vendor management, compliance basics, and admin cost control

  .
• Familiarity with

  ERP systems / MS Office / reporting tools

  .

Skills & Competencies

• Strong coordination and communication skills.
• Good negotiation and vendor handling.
• Eye for detail in cost tracking and compliance.
• Problem-solving and ability to manage day-to-day crises.
• Team player with discipline and reliability.

KPIs (Key Performance Indicators)

• Hygiene & housekeeping audit scores.
• Security incidents (zero tolerance goal).
• Admin cost vs. budget (monthly).
• Vendor payment accuracy & timeliness.
• Employee satisfaction with admin services.