Administration Executive

Job Title:

Job Summary:

Facility Executive

Key Responsibilities:

• Employee Transportation Management:

• Manage and coordinate daily employee transport services (cab/vendor management, route planning, rostering, etc.).
• Ensure adherence to safety standards, punctuality, and cost-efficiency.
• Liaise with transport vendors for timely service delivery and SLAs.

• Travel Management:

• Handle domestic and international travel arrangements for employees, including ticketing, accommodation, visas, and itineraries.
• Negotiate with travel vendors for corporate tie-ups and best pricing.
• Maintain travel-related documentation and policy adherence.

• General Administration:

• Supervise day-to-day office operations including housekeeping, pantry, office supplies, repairs, and maintenance.
• Vendor management for facility services including AMCs, security, utilities, etc.
• Coordinate with building management for office infrastructure and compliance needs.

• Record Keeping & Compliance:

• Maintain records of contracts, transport logs, travel claims, and facility expenses.
• Ensure compliance with corporate policies and government regulations related to administration.

• Team Management & Coordination:

• Lead a small team of administrative staff and ensure timely execution of responsibilities.
• Work closely with HR, Finance, and other departments for smooth internal coordination.

Desired Candidate Profile:

• Graduate/Postgraduate in any discipline; certification in Facility/Administration Management is a plus.

• 6+ years of experience

  in a facility/administration role,

  exclusively in corporate office setups

  .
• Strong knowledge of employee transportation systems and corporate travel policies.
• Excellent communication, negotiation, and organizational skills.

Proficiency in MS Office, ERP systems, and vendor management tools