Administration Coordinator

Job Title: Office Administrator

Job Overview:
We are looking for a proactive and detail-oriented Office Administrator to manage daily office operations and provide administrative support to various departments. This role involves overseeing office activities, maintaining records, managing correspondence, coordinating vendors and supplies, assisting with employee onboarding, and ensuring smooth facility operations. The ideal candidate will possess strong communication, organizational, and multitasking skills, with the ability to work independently and ensure efficient office processes.

Key Responsibilities:

• Oversee and coordinate daily office operations to ensure smooth and efficient workflow.
• Maintain and organize company records, files, and databases, both digital and physical.
• Manage and prioritize incoming correspondence, emails, and courier services.
• Handle office supply inventory, procurement, vendor management, and quotations.
• Assist with onboarding logistics including workspace setup, ID/access card issuance, and new hire welcome activities.
• Schedule and arrange meetings, appointments, and travel as needed.
• Facilitate introductory meetings and take minutes during meetings.
• Assist in preparing reports, presentations, and official documents.
• Ensure compliance with company policies, administrative procedures, and reporting standards.
• Coordinate maintenance of office facilities, equipment, and cleanliness.
• Supervise office cleaning and maintenance staff to ensure smooth daily operations.
• Organize company events, employee engagement activities, and celebrations.
• Provide administrative support to HR, Finance, and other departments as required.

Required Skills and Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 1 to 3 years of proven experience in office coordination or administration.
• Strong communication and presentation skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong negotiation skills for vendor interactions and quotations.
• Ability to work independently and manage multiple priorities.

Additional Requirements:

• Preference for male candidates.
• Previous experience handling overall administrative and facility management tasks is essential.

Job Type: Full-time

Work Location: In person