Administration Assistant (Contractual)

Role & responsibilities 1. Office & Facility Management: Oversee day-to-day office operations and ensure a well-maintained workplace. Manage office supplies, equipment, and vendor relationships. Supervise housekeeping, security, Plumber, and other ad hoc works facility services. Ensure compliance with safety and security regulations. 2. Documentation & Record Keeping: Maintain accurate records, including invoices, contracts, and company documentation. Handle filing, data management, and administrative reports. 3. Travel & Logistics Coordination: Arrange travel, accommodation, and transportation for employees and guests. Manage company vehicles, office cabs ,cab services, and driver schedules. 4. HR & Employee Support: Assist in onboarding new employees by coordinating workspace, Accommodation. Manage drivers attendance records and leave tracking in coordination with HR. Support event planning, employee engagement activities, and meetings. 5. Vendor & Procurement Management: Handle procurement of office supplies, stationery, IT equipment and Monthly HK Material. 6. General Administration: Respond to emails, calls, and internal requests for administrative support. Handle courier services, mail distribution, and official communications. Preferred candidate profile Bachelor's degree or a related field. 2-5 years of experience in administrative roles. Strong organizational and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools. Good communication skills (verbal and written). Ability to handle confidential information with integrity. Perks and benefits