Admin

Job Title: Office and Executive Assistant

Location : Chennai
Department : Admin
Reports To :* Senior Engineer*

Job Summary:

The Office Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the office. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

The Secretary provides high-level administrative support by handling information requests, performing clerical functions, and assisting senior management in day-to-day tasks. The role requires professionalism, confidentiality, and excellent communication skills.

Key Responsibilities:

• Handle incoming and outgoing calls, emails, and correspondence.
• Assist in filing, scanning, photocopying, and maintaining office records.
• Manage office needs and ensure material availability.
• Support the team with scheduling meetings, appointments, and travel arrangements.
• Perform basic data entry and document preparation tasks.
• Coordinate with courier services, vendors, and maintenance personnel.
• Ensure cleanliness and orderliness of the office.
• Assist in HR and accounting tasks when required.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, and correspondence.
• Maintain confidential files and handle sensitive documents.
• Take dictation and minutes during meetings; distribute as needed.
• Liaise with internal departments and external stakeholders.
• Arrange travel and accommodation for executives.
• Screen calls and manage emails on behalf of senior staff.
• Ensure timely reminders for follow-ups and important tasks.

Requirements:

• Bachelor’s degree or equalant.
• Proficiency in MS Office, (Word, Excel, PPT, Outlook), Google, ChatGPT.
• Good communication and interpersonal skills.
• Ability to multitask and prioritize work.
• Previous experience in a similar role is an advantage.
• Bachelor’s degree in Administration, Secretarial Studies, or related field.
• Proven work experience as a secretary or Executive Assistant.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Discretion and trustworthiness with confidential information.

Contact: Mugundhan at +91 80721 99268, Mail at [email protected]

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Internet reimbursement

Schedule:

• Day shift
• Monday to Friday
• Night shift
• Weekend availability

Supplemental Pay:

• Performance bonus

Work Location: In person

Application Deadline: 08/10/2025
Expected Start Date: 08/11/2025