Admin

Job Title:

1. Office Administration & Coordination

• Oversee daily office operations and ensure smooth functioning.
• Maintain office infrastructure, including procurement and allocation of office supplies, laptops, mobile phones, and access cards.
• Ensure proper documentation and maintenance of records.
• Handle administrative correspondence and maintain filing systems.
• Coordinate and liaise with banks for company-related banking needs.
• Assist in coordinating with auditors for compliance-related tasks.

1. Government & Regulatory Coordination

• Work closely with government offices like BBMP, GST department, and police stations to ensure compliance and smooth operations.
• Handle document submissions, approvals, and necessary follow-ups with various government authorities.
• Ensure compliance with local regulations and assist in licensing and statutory registrations.

1. Vendor Management & Procurement

• Identify, onboard, and maintain relationships with vendors for office supplies, IT equipment, and other operational needs.
• Negotiate contracts and pricing with vendors to optimize costs.
• Monitor and evaluate vendor performance to ensure quality services and timely deliveries.
• Oversee procurement of servers, IT infrastructure, and other essential office equipment.

1. Logistics & Office Support

• Manage company-owned assets, including their procurement, allocation, and maintenance.
• Handle company transport needs, coordinating vehicle movements if required.
• Ensure office maintenance and cleanliness by liaising with housekeeping services.

1. Cost Management & Budgeting

• Monitor and control administrative expenses to ensure cost efficiency.
• Maintain records of procurement, purchases, and payments for budgeting and financial reporting.
• Track utility bills and ensure timely payments.

Required Skills & Competencies:

• Fluent in English and Kannada (both written and verbal communication).
• Strong negotiation and vendor management skills.
• Ability to ride a two-wheeler for travel within the city for office-related work.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general administrative software.
• Excellent organizational and multitasking abilities.
• Strong problem-solving skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience in coordinating with government offices and financial institutions is an added advantage.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Prior experience in office management, procurement, or administrative roles.
• Knowledge of statutory compliance related to office administration.