Admin Operations & Facility Management

You are an experienced Admin Executive (Operations & Facility Management) seeking to join Dentsu India in Mumbai (Andheri) to efficiently manage day-to-day office operations, production logistics, and facility upkeep. Your role will involve overseeing office administration, managing production logistics, vendor and asset management, travel coordination, and ensuring compliance with health & safety standards. **Key Responsibilities:** - Office Administration & Facility Management - Oversee daily office operations, housekeeping, maintenance, and vendor coordination. - Manage office infrastructure, utilities, workstation setup, and inventory tracking. - Supervise office hygiene, safety, and compliance with health & safety standards. - Production & On-ground Operational Support - Support production and shoot teams with on-ground logistics, equipment rentals, and vendor coordination. - Coordinate with external vendors, production crews, and suppliers for timely execution of production requirements. - Ensure smooth logistical operations during pre-production and shoot schedules. - Vendor & Asset Management - Maintain vendor database, negotiate rates, and manage cost-effective procurement. - Handle asset allocation, tagging, repair, and replacement processes. - Establish long-term vendor relationships for office and production needs. - Travel & Logistics - Coordinate travel arrangements, hotel bookings, and transportation for staff and production teams. - Manage travel advances, expense settlements, and adherence to travel policies and budgets. - Coordination & Compliance - Liaise with internal departments to ensure smooth cross-functional operations. - Handle documentation related to office lease agreements, maintenance contracts, and statutory compliances. - Support in managing security, access control, and visitor management systems. **Key Skills & Competencies:** - Strong organizational and multitasking skills. - Excellent communication and vendor negotiation abilities. - Proactive problem-solving and time management skills. - Sound understanding of facility maintenance, vendor management, and basic production operations. - Ability to manage multiple priorities under tight deadlines. - Proficiency in MS Office, Google Sheets, and documentation. **Qualifications & Experience:** - Bachelor's degree in Administration, Operations, Management, or related field. - 4-6 years of experience in Admin, Facility, or Operations Management, preferably in a creative agency, media, or production house environment. - Prior experience handling shoot logistics or production support is advantageous. Join Dentsu India as an Admin Executive to contribute to the seamless operations and growth of the 2nd biggest Advertising agency network in India and be a part of the force for good & meaningful growth.,