Admin Manager

The Admin Manager is responsible for overseeing and coordinating the day-to-day administrative operations of the school to ensure smooth and efficient functioning in line with CBSE norms. The role requires effective management of non-teaching staff, regulatory compliance, and close collaboration with the academic team.

Key Roles & Responsibilities:

1. General Administration:Supervise daily school operations and ensure alignment with school policies and procedures.

Manage non-teaching staff including housekeeping, security, transport, front office, and maintenance teams.

Oversee cleanliness, maintenance, and safety of school premises and infrastructure.

Maintain inventory records of school assets and ensure appropriate usage.

2. CBSE Compliance and Documentation:

Maintain and update all records and files as per CBSE guidelines (affiliation, safety measures, inspections, etc.).

Assist in the preparation and submission of documentation for CBSE audits, renewals, and inspections.

Ensure all statutory norms (fire safety, sanitation, health and hygiene, etc.) are followed diligently.

3. Facility and Resource Management:

Monitor the upkeep of classrooms, laboratories, washrooms, playgrounds, and other facilities.

Coordinate with vendors for repair, maintenance, and service agreements.

Ensure availability and functionality of all resources such as furniture, IT equipment, power supply, and water systems.

4. Human Resource Management (Non-Teaching Staff):

Maintain attendance, leave records, and performance tracking of administrative staff.

Support recruitment, onboarding, and training of new non-teaching staff.

Ensure punctuality, discipline, and professional conduct among team members.

5. Communication and Coordination:

Act as the key liaison for administrative matters with parents, vendors, and external agencies.

Coordinate with internal departments to facilitate smooth functioning of academic and co-curricular activities.

Assist in planning and execution of school events and parent meetings.

6. Safety and Security:

Ensure compliance with school safety protocols and emergency preparedness plans.

Monitor CCTV systems, visitor entries, fire safety equipment, and ID card systems.

Conduct routine checks, audits, and safety drills as required.

7. Budgeting and Procurement:

Assist in preparing and managing the schools administrative budget.

Oversee procurement of materials, supplies, and services in line with budgetary limits.

Maintain proper documentation for all purchases, expenses, and payments.

8. IT & MIS Coordination:

Liaise with the IT team to ensure proper functioning of school management software (e.g., MCB or ERP systems).

Ensure data privacy, report generation, and maintenance of school databases.

Support digitalisation initiatives and staff usage of technology.

Qualifications and Skills Required:

Bachelors degree in Administration, Management, or related field (MBA preferred).

Minimum 35 years’ experience in a similar administrative role, ideally within a CBSE school setting.

Preference: Male candidate

Thorough understanding of CBSE rules, documentation, and compliance requirements.

Strong leadership, interpersonal, and organisational skills.

Proficient in MS Office and school ERP systems.

Excellent written and verbal communication skills.