Admin & Facilities Manager

Job Title:

Experience:

Location:

Budget: 20 LPA Max

Job Summary

A seasoned Admin and Facilities Manager responsible for overseeing the smooth functioning of office infrastructure, facility operations, vendor management, and administrative services. The role demands a strategic leader with extensive experience in managing office environments, ensuring compliance, enhancing employee experience, and optimizing costs. The candidate will lead teams to ensure efficient facility maintenance, safety, and business continuity in a corporate or IT/ITES environment.

Key Responsibilities

• Manage overall office infrastructure including office maintenance, housekeeping, security, cafeteria, and transportation services.
• Develop, implement, and monitor facility management policies and procedures ensuring regulatory compliance and safety standards.
• Oversee vendor selection, contract negotiation, and performance management for facility-related services.
• Lead and supervise the administration team ensuring efficient office support functions including reception, mailroom, travel arrangements, and asset management.
• Drive cost optimization strategies related to facility operations and vendor services.
• Plan and execute office relocations, expansions, and workplace enhancements.
• Ensure Business Continuity and Disaster Recovery plans related to facilities are in place and regularly tested.
• Collaborate with IT and other departments for seamless integration of facility services with business needs.
• Monitor budgets, prepare reports, and present updates to senior management.
• Promote a healthy, safe, and productive work environment aligned with organizational culture.
• Manage compliance with legal, health, safety, and environmental guidelines.

Skills and Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or related field.
• 10 to 15 years of experience in facility management, administration, and vendor management preferably in IT/ITES or corporate sector.
• Expertise in office infrastructure management, space planning, maintenance, and security.
• Strong vendor management and negotiation skills.
• Knowledge of safety regulations, compliance standards, and business continuity planning.
• Excellent leadership, communication, and interpersonal skills.
• Proficient with facility management software and MS Office suite.
• Ability to manage multiple priorities and lead cross-functional teams.
• Problem-solving mindset with attention to detail and process improvement orientation.