Admin Executive (Vice-Chancellor’s Office)

Job Title:

Location:

Reports To:

Position Overview

The Admin Executive will support the Vice-Chancellor’s Office in daily coordination, documentation, scheduling, communication, and follow-ups. This role demands high professionalism, confidentiality, discipline, and the ability to manage tasks smoothly in a fast-paced academic environment.

Key Responsibilities :

1. Office Coordination & Administration

• Manage the day-to-day operations of the VC Office with efficiency and discretion.
• Maintain calendars, schedules, appointments, and meeting coordination for the Vice-Chancellor.
• Handle visitor management, meeting room arrangements, and hospitality for guests.
• Maintain proper filing systems (physical & digital) for letters, approvals, minutes, and records.

2. Communication & Documentation

• Draft, type, and format official letters, emails, circulars, and internal communications.
• Prepare meeting agendas, minutes, follow-up notes, and action trackers.
• Coordinate with Deans, Directors, faculty, and administrative departments for information flow.

3. Follow-ups & Coordination

• Track action items issued from the VC Office and follow up with stakeholders for timely completion.
• Ensure smooth coordination between the VC’s office and all academic/administrative units.
• Assist in organizing University events, reviews, and academic council meetings.

4. Confidential Support

• Handle sensitive information with strict confidentiality.
• Ensure professional conduct in all interactions on behalf of the VC Office.

5. General Administrative Support

• Oversee logistics, travel coordination and small arrangements as needed.
• Support special projects, documentation tasks, or administrative assignments as directed by the VC.

Requirements

• Graduate in any discipline; additional administrative or secretarial training is an advantage.
• 3–5 years’ experience in administrative roles, preferably in higher education or a corporate office.
• Strong communication (written & verbal), drafting, and documentation skills.
• Excellent organizational abilities with attention to detail.
• Proficiency in MS Office, email management, and digital tools.
• Ability to multitask, manage deadlines, and work with senior leadership.

Why Join SIU

·      Be part of building a new-age university from the ground up, backed by the Sri City Education Foundation.

·      Lead an institution designed to serve as a national benchmark in work-integrated education.

·      Collaborate with a diverse set of stakeholders across industry, government, and academia.

·      Shape the future of business education in India—not just in classrooms, but on factory floors, in boardrooms, and across global networks.