Admin Executive

Key Responsibilities:

• Housekeeping Supervision:

• Supervise and coordinate housekeeping staff to ensure cleanliness and orderliness throughout the premises.
• Implement and maintain housekeeping standards and procedures.
• Conduct regular inspections to ensure compliance with cleanliness and hygiene standards.

• Pantry & Vendor Coordination:

• Coordinate with vendors for the timely delivery of pantry items.
• Ensure cleanliness and hygiene standards are maintained in the pantry area.

• Plant & Landscaping Management:

• Manage indoor and outdoor plant maintenance.
• Coordinate with external vendors for landscaping services.
• Ensure the upkeep of green areas within the premises.

• Canteen Management:

• Oversee the daily operations of the canteen, including food quality, service, and cleanliness.
• Handle feedback and complaints related to the canteen services.

• Seating and Aesthetics:

• Manage seating arrangements and office layouts.
• Ensure the aesthetic appeal of the office space.

• Transportation Coordination:

• Coordinate transportation services for employees, including outside cabs and buses.
• Monitor vehicle maintenance and scheduling.
• Address any transportation-related issues or concerns.

• Guest House Management:

• Coordinate guest house bookings and stay arrangements.
• Ensure guest house facilities are well-maintained and equipped.
• Handle guest inquiries and resolve any issues promptly.

• EPBAX Management:

• Manage the EPBAX system for internal and external communication.
• Handle incoming and outgoing calls efficiently.
• Maintain directory and extension lists.

Qualifications & Preferred Attributes:

• A bachelor's degree in Business Administration or a related field is preferred.
• Proven experience (typically 2-5 years) in administrative or office management roles.
• Prior experience in facilities management, housekeeping supervision, or related areas is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills and attention to detail.
• Ability to anticipate needs and think proactively.
• Experience in a fast-paced, dynamic environment.
• Proactive in identifying issues and providing practical solutions.
• Ability to multitask and manage multiple responsibilities efficiently.
• Capable of taking initiative and leading by example.
• Ability to coordinate with external vendors for various services.
• Detail-oriented and capable of maintaining accurate records.
• Capable of interacting with staff at all levels and handling inquiries effectively.