Admin Executive - UDISE & Front office operations

Description

Admin Executive - UDISE & Front Office Operations

Purpose of Role

To ensure efficient management of student records, accurate and timely reporting of UDISE+ data, smooth front office operations, and effective coordination with educational authorities. This role plays a key part in maintaining compliance with regulatory requirements, supporting admissions, and delivering excellent service to students, parents, and visitors

About Manthan School

Manthan is proud to be recognised as one of the leading international day schools by Education World, ranked 3rd in Hyderabad and 18th across India. Families choose our international school for its strong academic record and close-knit community. Learning at Manthan is engaging and inclusive. Curiosity drives everything we do, encouraging students to explore confidently, ask questions freely and develop a lifelong love of learning.

Students achieve excellent academic results and successful university placements while developing essential life skills.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Admin Executive - UDISE & Front Office Operations - Key Responsibilities

Admission & Student Records Management

• Maintain and update admission registers with accurate student details.
• Ensure compliance with documentation standards.
• Assist during enrolment and verify student documents.

UDISE+ Data Management

• Collect, compile, and upload school data to UDISE+ portal.
• Ensure accuracy in data related to students, staff, infrastructure, and academics.
• Coordinate with departments for timely data submission.

Front Office & Communication

• Manage reception and phone calls.
• Greet and assist visitors, parents, and students.
• Provide administrative support to admissions and other departments.

Coordination with Authorities

• Attend MEO meetings and training sessions.
• Communicate and comply with directives from education departments.

Student Identification & Documentation

• Generate PEN and APAAR IDs.
• Oversee student ID card design, printing, and distribution.
• Manage withdrawals and prepare Transfer, Bonafide, and Study Certificates.
• Maintain records of CBSE/Cambridge Board certificates.

Skills, Qualifications and Experience

• 2 to 3 yrs of experience with UDISE+, APAAR, and PEN systems.
• Strong organizational and data management skills.
• Proficiency in MS Office and school management software.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work collaboratively with multiple teams.
• Prior experience in school administration including UDISE
• Exposure to government education data systems.
• Experience in front office or customer-facing administrative functions

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.