Admin Executive

Role & responsibilities

An Admin Executive will serve as a trusted support to the Presidents office, playing a critical role in ensuring their day-to-day operations run smoothly and efficiently. This role goes beyond traditional administrative tasks it requires a high level of professionalism, initiative, and discretion. This position offers a unique opportunity to work closely with senior leadership and contribute meaningfully to the operational excellence.

Key Responsibilities:

• Travel Desk Management :

• Handle business and personal travel arrangements for the President and his family members, including flight, hotel, visa, and local transportation bookings.
• Ensure cost-effective and smooth travel planning while maintaining efficiency.
• Keep records of overseas travel / India visits of all family members.

• Vendor Sourcing & Coordination:

• Identify and liaise with vendors for various requirements such as corporate gifts, family gifts, hospitality needs and event-related services.
• Negotiate pricing and ensure timely delivery and quality of services/goods procured.
• Execution Management at venue/sites as and when required.
• Willing to travel outside as and when required for vendor sourcing / events etc.

• Administrative Support:

• Coordinate with internal departments for any support required for President office.
• Handle ad-hoc requests and ensure smooth execution of tasks assigned.
• Record keeping and MIS of administrative expenses.
• Maintain updated membership details, frequent flyer points etc.

Preferred candidate profile

• Prior experience in executive assistance or office administration role with at least 2 firms.
• Solid exposure to vendor management.
• Experience in handling personal errands (limited to office) for senior leadership.
• Experience of having worked with senior management executives.
• Excellent verbal and written communication skills.
• Tech-savvy in use of multi media devices Android, iPhone, Tab, Projection.
• Excellent skills on power point and Canva.
• Ability to multitask and adapt in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite.
• Knowledge of social media platforms and leveraging it for the role as required.