Admin Executive

Job Summary

Admin Executive

Responsibilities

• Office Management:
• Oversee daily office operations, ensuring a clean, organized, and functional work environment.
• Manage office supplies inventory , place orders, and ensure timely replenishment.
• Coordinate with vendors for office maintenance, repairs, and other services (e.g., cleaning, utilities, internet).
• Handle incoming and outgoing mail, couriers, and deliveries.
• Administrative Support:
• Provide administrative support to various departments and staff members as needed.
• Assist in preparing and formatting documents, presentations, reports, and correspondence.
• Maintain and update physical and electronic filing systems, ensuring confidentiality and easy retrieval of documents.
• Manage and organize appointments and calendars for senior staff or meeting rooms as required.
• Front Desk Communication:
• Act as the primary point of contact for visitors, clients, and vendors, providing a warm and professional welcome.
• Answer, screen, and direct incoming phone calls with a polite and efficient manner.
• Handle general email inquiries and forward them to the appropriate person.
• Record Keeping Data Entry:
• Accurately input and update data into various systems or databases.
• Maintain employee records, attendance, and leave management (basic support).
• Event Meeting Coordination:
• Assist in organizing and coordinating internal meetings, workshops, and company events, including venue booking, setup, and catering arrangements.
• Prepare basic meeting agendas and take minutes if required.
• Travel Coordination (if applicable):
• Assist with basic travel arrangements, such as booking local transportation or making initial inquiries for flights and accommodations.
• Adherence to Policies:
• Ensure compliance with company administrative policies and procedures.