Admin Executive

The Big Picture

• You shall dress appropriately and maintain personal hygiene.
• You shall display positive body language and non-verbal cues.
• You ll use a friendly and welcoming tone in communication.

• You ll articulate thoughts and ideas effectively.
• You ll practice active listening to understand others.

• You ll arrive on time for meetings or appointments.

• You ll develop long-term facility plans aligned with organizational goals.
• You ll assess current and future space requirements.
• You ll provide input into strategic decisions related to facilities.

• You ll optimize space usage for productivity and efficiency.
• You ll plan and coordinate office layouts, relocations, and expansions.
• You ll monitor and manage occupancy levels.

• You ll oversee routine maintenance of facilities and systems.
• You ll schedule and coordinate repairs and upgrades.
• You ll implement preventive maintenance programs.

• You ll develop and implement sustainability initiatives.
• You ll manage waste reduction and recycling programs.
• You ll implement energy-efficient practices.

• You ll identify and evaluate potential suppliers.
• You ll conduct market research and maintain vendor relationships.

• You ll negotiate terms and conditions for advantageous agreements.
• You ll obtain competitive bids and analyze proposals.

• You ll draft, review, and manage contracts ensuring compliance.
• You ll monitor contract performance and address issues.

• You ll analyze costs and recommend cost-saving strategies.
• You ll develop and implement cost reduction strategies.

• You ll identify and mitigate potential risks in the supply chain.
• You ll monitor and manage risks associated with suppliers.

• You ll ensure procurement activities comply with laws and regulations.
• You ll stay informed about changes in legislation affecting procurement.

• You ll collaborate to establish quality standards for products and services.
• You ll monitor and evaluate supplier performance in terms of quality.

• You ll process purchase orders and ensure timely delivery.
• You ll track and manage inventory levels to avoid shortages or overstock.

• You ll maintain accurate records of procurement activities.
• You ll prepare reports on procurement metrics and performance.

• You ll work closely with other departments for smooth coordination.
• You ll collaborate with internal stakeholders to understand their needs.

• Bachelors or associate degree with 0-2 years of relevant experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team.
• Basic knowledge of office equipment and procedures.

• Creative and being able to work with cross-functional teams