Admin Executive cum Asset Management Executive

1. Maintaining a well-organized and efficient office environment, managing office supplies, and coordinating with vendors for maintenance and services.

2. Managing both physical and digital files, maintaining databases, and ensuring confidentiality of sensitive information.

3. Liaisoning with different government departments, external vendors etc.

4. Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities effectively.

5. Managing relationships with vendors, handling procurement, and ensuring timely payments.

6. Handling incoming and outgoing correspondence, managing phone calls, and coordinating communication between different departments.

7. Providing support to other departments and staff as needed, including scheduling meetings, travel arrangements, and other general administrative tasks

8. Ensuring that all administrative activities adhere to company policies, legal regulations, and industry standards.

9. Addressing and resolving administrative issues, escalating to higher management when necessary.

10. Maintaining accurate and up-to-date records of contracts, and other relevant documents.

11. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially asset management software is required.

12. Ability to identify and resolve issues related to office operations and asset management.

13. Identification & Listing of all company assets.

14. Track, maintain, and update assets throughout their lifecycle, from purchase to disposal.

15. Maintaining accurate records of all assets, including hardware, software, and other physical or intangible resources & track asset locations.

16. Ensure proper documentation of all asset transactions.

17. Developing and implementing asset management strategies to maximize value, reduce costs, and mitigate risks.

18. Prepare reports on asset status, analyse asset performance, and identify areas for improvement.

19. Ensure correct asset classification, recognition, and measurement according to accounting standards

20. Conducting regular physical asset verifications to reconcile asset records with actual assets and mitigating potential risks associated with assets, such as obsolescence, damage, or theft.

21. Ensure compliance with relevant policies, procedures, and regulatory requirements related to asset management.

22. Facilitate the transfer of assets between different departments or locations.

23. Manage the disposal process for assets, ensuring proper procedures are followed.

24. Identify and resolve any discrepancies or errors in asset records.

25. Monitor spending against approved capital budgets.

26. Assist internal & external auditors with their requests for information, documentation, and asset verification, and ensure timely responses.

27. Ready to do any type of work as & when required & assigned by the management.