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Job Description

Job Title: Administrative Assistant

Location: Kanakapura Road, Bengaluru, Karnataka]

Experience: 1-3 Years

Languages: Fluent in Kannada and English (Written and Spoken)

Job Summary: The Administrative Assistant will play a vital role in ensuring the smooth and efficient operation of our college administration. This position requires excellent organizational skills, a proactive approach, and the ability to communicate effectively in both Kannada and English. The ideal candidate will be detail-oriented, reliable, and possess a strong work ethic.

Key Responsibilities:

  • Office Administration:
  • Manage and organize physical and electronic files, records, and documents.
  • Handle incoming and outgoing correspondence (emails, letters, faxes).
  • Maintain office supplies inventory and place orders as needed.
  • Ensure the general upkeep and organization of the administrative office.
  • Assist with scheduling appointments and maintaining calendars for staff and faculty.
  • Prepare and edit reports, presentations, and other documents as required.
  • Communication & Support:
  • Act as the first point of contact for visitors, students, and faculty, providing assistance and directing inquiries appropriately.
  • Answer and direct phone calls in a professional and courteous manner, resolving queries or escalating them as necessary.
  • Communicate effectively in both Kannada and English with various stakeholders, including students, parents, faculty, and vendors.
  • Provide administrative support to various departments and faculty members as needed.
  • Student & Academic Support:
  • Assist with student admissions processes, including handling inquiries, distributing application forms, and collecting documents.
  • Support the organization of academic events, workshops, and seminars.
  • Maintain student records and ensure data accuracy.
  • Financial & Procurement Support (Basic):
  • Assist with basic bookkeeping tasks such as petty cash management and expense tracking.
  • Help with procurement processes, including obtaining quotations and preparing purchase requests.
  • Rquired Skills and Qualifications:
  • Bachelor's degree in any discipline.
  • 1-3 years of experience in an administrative or office support role, preferably in an educational institution.
  • Kannada: Excellent written and spoken communication skills are mandatory.
  • English: Excellent written and spoken communication skills are mandatory.
  • Technical Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office equipment (printer, scanner, projector).
  • Soft Skills:
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent interpersonal and communication skills.
  • High level of accuracy and attention to detail.
  • Proactive, self-motivated, and able to work independently as well as part of a team.
  • Professional demeanor and a positive attitude.
  • Ability to handle multiple tasks simultaneously and work under pressure.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

  • Day shift

Language:

  • Hindi (Preferred)
  • English (Preferred)

Work Location: In person

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