Admin Assistant

Job Title: Administrative Assistant

Location: Kanakapura Road, Bengaluru, Karnataka]

Experience: 1-3 Years

Languages: Fluent in Kannada and English (Written and Spoken)

Job Summary: The Administrative Assistant will play a vital role in ensuring the smooth and efficient operation of our college administration. This position requires excellent organizational skills, a proactive approach, and the ability to communicate effectively in both Kannada and English. The ideal candidate will be detail-oriented, reliable, and possess a strong work ethic.

Key Responsibilities:

• Office Administration:
• Manage and organize physical and electronic files, records, and documents.
• Handle incoming and outgoing correspondence (emails, letters, faxes).
• Maintain office supplies inventory and place orders as needed.
• Ensure the general upkeep and organization of the administrative office.
• Assist with scheduling appointments and maintaining calendars for staff and faculty.
• Prepare and edit reports, presentations, and other documents as required.
• Communication & Support:
• Act as the first point of contact for visitors, students, and faculty, providing assistance and directing inquiries appropriately.
• Answer and direct phone calls in a professional and courteous manner, resolving queries or escalating them as necessary.
• Communicate effectively in both Kannada and English with various stakeholders, including students, parents, faculty, and vendors.
• Provide administrative support to various departments and faculty members as needed.
• Student & Academic Support:
• Assist with student admissions processes, including handling inquiries, distributing application forms, and collecting documents.
• Support the organization of academic events, workshops, and seminars.
• Maintain student records and ensure data accuracy.
• Financial & Procurement Support (Basic):
• Assist with basic bookkeeping tasks such as petty cash management and expense tracking.
• Help with procurement processes, including obtaining quotations and preparing purchase requests.
• Rquired Skills and Qualifications:
• Bachelor's degree in any discipline.
• 1-3 years of experience in an administrative or office support role, preferably in an educational institution.
• Kannada: Excellent written and spoken communication skills are mandatory.
• English: Excellent written and spoken communication skills are mandatory.
• Technical Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment (printer, scanner, projector).
• Soft Skills:
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent interpersonal and communication skills.
• High level of accuracy and attention to detail.
• Proactive, self-motivated, and able to work independently as well as part of a team.
• Professional demeanor and a positive attitude.
• Ability to handle multiple tasks simultaneously and work under pressure.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person