Admin Assistant

Job Description

Functional Responsibility / Domain Related • Excellent coordination and communication with various teams and departments to ensure smooth functioning. • Ensure quick resolution of issues and completion of tasks assigned • Arrange logistics for town halls, events, client visits in GAC • Maintaining and updating various trackers • Arrange outstation travel and accommodations for GAC employees • Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team. • Follow SOPs of all Admin related tasks including governance related reviews • Raise invoices for Retainers Salaries. • Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices. • Calendar Management & Client / Stakeholder Management o Scheduling meetings, appointments, and reminders. o Arrange logistics for their travel o Coordinating with team members to avoid scheduling conflicts. o Regularly review and update the calendar to reflect changes. o Schedule invites for clients during their visits and arrange logistics Process Adherence • Execute assigned tasks as per the instructions / guidelines and meeting required expectations • Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization • Explore opportunities and provide ideas to improve the current processes • Will be required to attend on a regular basis Client / Stakeholder Management • Proactive communication with various stakeholders • Build rapport with stakeholders at operational touch points • Should be seen as a value-added team for both internal and external stakeholders Skills • Good oral and written communication skills • Solid proficiency in MS Excel and other MS applications, smartsheet • Knowledge of analytics tool, Power Bi, Python etc would be an added advantage • Positive attitude • Ability to interact and coordinate fluently with Senior Management and other teams