Admin Assistant / Assistant Fashion Designer

Job Title: Office Admin Assistant / Assistant Fashion Designer

Location: Kerala Kollam Kdakkal
Department: Administration
Reports To: Administrative Manager / Director

About the Role

We are looking for a proactive, well-organized Office Admin Assistant to support daily operations at our Design Institute and Design House . The ideal candidate will be efficient in managing administrative tasks, coordinating between departments, and assisting faculty, students, and design teams to ensure smooth workflow and a creative, collaborative environment.

Key Responsibilities Administrative & Office Management

• Manage day-to-day administrative operations including correspondence, filing, documentation, and record maintenance.
• Handle phone calls, emails, and inquiries from students, clients, and vendors.
• Maintain office supplies inventory and place orders as needed.
• Support in scheduling meetings, appointments, and events for management and design teams.
• Oversee cleanliness, organization, and maintenance of office premises and studio spaces.

Institute Coordination

• Assist in student admissions, registrations, and maintaining student records.
• Coordinate with faculty, trainers, and design mentors regarding class schedules and events.
• Help organize workshops, exhibitions, guest lectures, and design showcases.
• Maintain attendance records and help with academic and administrative reporting.

Design House Support

• Coordinate with design teams to ensure timely communication between clients and production teams.
• Assist with project documentation, quotations, and client follow-ups.
• Maintain digital and physical archives of design projects, portfolios, and presentations.
• Support social media or marketing teams with documentation and scheduling when required.

Finance & Vendor Management

• Assist with basic bookkeeping — handling petty cash, invoices, and reimbursements.
• Coordinate with vendors, suppliers, and service providers for procurement and maintenance.
• Support in preparing expense reports and maintaining budget-related records.

Skills & Qualifications

• Bachelor’s degree in Administration, Design Management, or related field.
• 1–3 years of experience in an administrative or coordination role (preferably in a creative/design environment).
• FRESHERS CAN ALSO APPLY With Good Communication skills and Account management
• Excellent organizational and multitasking skills.
• Proficiency in MS Office / Google Workspace.
• Strong written and verbal communication skills.
• Ability to work in a dynamic, fast-paced, and creative environment.
• Attention to detail and ability to maintain confidentiality.

Preferred Attributes

• Interest or background in design, art, or creative industries.
• Familiarity with design tools like Canva, Photoshop, or basic project management software.
• A proactive attitude with problem-solving and interpersonal skills.

BASIC SALERY + INSETIVES

Work Schedule

Full-time | Monday to Saturday | [9 am to 6 pm ]

Job Types: Full-time, Permanent, Fresher, Internship
Contract length: 6 months

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Work Location: In person