Accounts Payable Specialist

Job Description

RowCal is an HOA and Property Management company founded on doing things better. We do it all with a refreshing, can-do attitude and joyful spirit that puts HOA leaders at ease. Well be a partner that cares, collaborates and creates the best HOA experience for a community. Key Responsibilities: Process Incoming Vendor Invoices: o Receive and accurately process all incoming vendor invoices. o Ensure timely and efficient handling of invoices. Retrieve Recurring E-Statement Invoices Online and Post in CINC: o Access recurring e-statement invoices online. o Post these invoices into the CINC system accurately. Monitor Recurring Invoices for Missed Payments/Enter All EFT Paid Invoices: o Keep a vigilant eye on recurring invoices to prevent missed payments. o Enter all invoices paid via Electronic Funds Transfer (EFT) promptly. Set Up Recurring Invoices: o Establish recurring invoices for new accounts as required. o Ensure consistency and accuracy in setting up recurring payments. Set Up New Associations on EFT Payments (Insurance, Trash, Utilities, Cable): o Facilitate the setup of new associations on EFT payments. o Coordinate EFT payments for insurance, trash, utilities, and cable services. Contact Managers When Not Enough Funds to Pay Approved Invoices: o Communicate promptly with managers when insufficient funds are available to cover approved invoices. o Collaborate on resolution strategies. Handle Vendor Inquiries: o Serve as a point of contact for vendor inquiries. o Provide professional and courteous responses to vendor inquiries Requirements: Solid understanding of basic Accounting and accounts payable principles Data entry skills, detail-oriented Proficiency in English and in MS Office High degree of accuracy and attention to detail High School Diploma RowCal is an EOE meaning we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, military or veteran status, or any other characteristics protected by law.