Accounts Payable Specialist

Job Title: Accounts Payable (A/P) Specialist

Job Summary

Accounts Payable (A/P) Specialist

Key Responsibilities

• Invoice Processing & Approval:

• Process and review supplier and vendor invoices for accuracy, ensuring proper coding, authorization, and compliance with company policies.
• Perform three-way matching (PO, invoice, and receipt) for supplier invoices to validate payment readiness.
• Manage vendor-specific invoices, focusing on data accuracy and timely posting for payment in the accounting system.

• Data Management & Technology Utilization:

• Maintain and organize A/P data within the financial system, ensuring clean and reliable records for reporting and analysis.
• Leverage technology (e.g., ERP systems, automation tools) to improve invoice processing efficiency and reduce manual errors.
• Identify opportunities to consolidate or reduce the number of invoices through vendor management strategies.

• Vendor Management & Process Improvement:

• Collaborate with vendors to streamline invoicing processes, resolve discrepancies, and establish consistent billing practices.
• Proactively flag invoices or spending patterns that deviate from budget expectations, providing actionable insights to the Controller and A/P Manager.
• Contribute to the development and refinement of vendor-based budgeting, ensuring alignment with organizational financial goals.

• Financial Oversight & Collaboration:

• Assist in preparing reports and reconciliations to support month-end close processes.
• Work closely with the local Controller to monitor A/P workflows and ensure adherence to internal controls and compliance standards.
• Act as a key point of contact for vendor inquiries and escalations, maintaining strong supplier relationships.

• Ad Hoc Responsibilities:

• Participate in special projects, such as system upgrades, process audits, or vendor negotiations, as directed by the Controller or A/P Manager.
• Provide input on A/P policies and procedures to enhance efficiency and accuracy.

Qualifications

• Education & Experience:

• 3+ years of experience in accounts payable, data management, or a similar financial role.
• Experience with vendor invoice processing and three-way matching strongly preferred.

• Skills & Competencies:

• Strong analytical and organizational skills with a keen eye for detail.
• Technical Proficiency: Hands-on experience with EZAP for invoice automation and K8 ERP for accounts payable management and reporting
• Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and Microsoft Excel; experience with A/P automation tools is a plus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication skills to interact with vendors, internal stakeholders, and cross-functional teams.
• Proactive problem-solver with a mindset for process improvement and technology adoption.

• Preferred Attributes:

• Demonstrated ability to manage vendor relationships and drive measurable improvements in invoice processing.
• Competency in budgeting or financial analysis, particularly related to vendor spending.

Reporting Structure

• Maintains a dotted-line reporting relationship to the

  U.S.-based A/P Manager

  for alignment on global A/P standards and best practices.

.

Expectations

This is primarily a data management-focused role, requiring a high level of accuracy and a strategic approach to vendor interactions. The ideal candidate will excel at identifying inefficiencies, proposing tech-driven solutions, and collaborating with vendors to optimize invoicing practices. Success in this position will be measured by improved process efficiency, reduced invoice volume, and actionable insights that support budget adherence and financial planning.

Location & Work Environment

• HITEC City or Financial District
• Hybrid or on-site work arrangement, depending on local policies.