Accounts Payable Lead

Job Description

Job Description: Invoice Verification and Processing: Ensure that all incoming invoices are matched with corresponding purchase orders and receipts in the system to ensure proper documentation and approval before payment. Payment Processing: Process vendor payments through checks, wire transfers, or electronic payment systems in a timely manner while ensuring accuracy and compliance with agreed payment terms. P2P Workflow Management: Manage the end-to-end Procure to Pay process, including purchase requisitions, purchase orders, receipts, and vendor invoicing. Ensure the correct allocation of expenses and liaise with relevant departments for approvals. Vendor Communication: Act as the primary point of contact for vendors to resolve invoice discrepancies, payment inquiries, and provide updates on payment status. Reconciliation and Reporting: Reconcile accounts payable to vendor statements and internal records, ensuring that all discrepancies are resolved. Assist in the preparation of weekly/monthly accounts payable reports for management. Expense Tracking: Ensure all expenses are appropriately captured and recorded in the system, and that payments are processed according to budget and contractual terms. Compliance and Controls: Ensure compliance with company policies and procedures, including those related to internal controls, tax regulations, and audits. Participate in audits by providing requested documentation and resolving any discrepancies. System Improvements: Identify opportunities to streamline the P2P process and improve the efficiency of payment workflows, including system enhancements or process automation. Internal Collaboration: Work closely with procurement, finance, and other departments to resolve issues related to P2P transactions and support the companys financial goals. Month-End Closing Support: Assist with month-end closing activities by ensuring all payable transactions are recorded and reconciled. Skills: Strong understanding of the Procure to Pay (P2P) cycle and processes. Proficient in Microsoft Office Suite (Excel, Word, etc.). High attention to detail and ability to manage multiple priorities. Strong problem-solving and analytical skills. Excellent communication and interpersonal skills Ability to work independently and in a team environment.