Accounts & Office Coordinator

Role Overview:

• Maintain daily books of accounts, ledgers, and financial records.
• Prepare journal entries, expense logs, and supporting documents.
• Conduct bank reconciliations, vendor/customer reconciliation, and assist with month-end close.
• Ensure accuracy and compliance with internal accounting standards.

2. Payment Follow-ups & Receivables Tracking

• Manage systematic follow-ups with US-based clients for pending payments.
• Maintain updated payment trackers, aging reports, and communication logs.
• Coordinate internally to resolve documentation or billing issues affecting collections.
• Draft and send payment reminders with clarity and professionalism.

3. Contract Sharing & Documentation

• Prepare and share contracts, agreements, and proposals as per approved templates.
• Maintain proper version control and ensure secure documentation storage.
• Coordinate with internal teams to validate business terms before contract issuance.
• Track renewal dates, expiry timelines, and pending approvals.

4. Office Coordination & Administrative Support

• Support general office operations including scheduling, documentation, and vendor coordination.
• Maintain organised digital and physical filing systems.
• Assist with procurement and maintaining office supplies inventory.
• Coordinate with cross-functional teams to ensure smooth day-to-day operations.

Skills & Competencies:

• Strong written and verbal English communication skills (mandatory).
• Prior experience working with US clients or US market operations.
• Solid understanding of accounting fundamentals.
• Proficiency in MS Excel and accounting tools (Tally, Zoho Books, QuickBooks preferred).
• Strong organisational ability, attention to detail, and time management.
• Ability to manage both accounting tasks and administrative responsibilities efficiently.

Qualifications:

• Bachelors degree in Commerce, Accounting, Business Administration, or related field.
• 13 years of experience in accounting, office coordination, or client-facing roles.
• Experience interacting with US-based customers, partners, or teams is required.
• Prior exposure to payment follow-ups, documentation, or contract handling is preferred.

What We Offer:

• A professional, growth-oriented environment with cross-functional exposure.
• Opportunities to build experience in accounting, operations, and international client communication.
• Stable role with scope for increased responsibility based on performance.

Company Policies - Guidelines and Regulations for Employees

1. Probation & Confirmation: